Facilities Assistant

BDO Unibank; Mandaluyong; On-site; PHP 257,000 - 312,000; Full time

Job summary

BDO Unibank, Inc. is the Philippines’ leading full-service bank, offering a wide range of financial and digital banking services. Guided by our brand promise"We Find Ways," we are committed to delivering easy, reliable, and customer-focused services.

Build your career with a trusted industry leader. Provides administrative support to assigned section relative to operations, maintenance and repairs services.

Qualifications

• College graduate preferably computer course or any business course.
• At least 2 years experience in office/clerical work (banking experience is an advantage); fresh graduates are welcome to apply.
• Computer literate, documentation and filing skills.
• Organized, systematic & analytic; requires minimum supervision; team player.

Responsibilities

• Handles the custody of all documents e.g. billing payments, e-form reports, logbooks, checklists, RDTFs, travel orders, monthly & weekly reports , and binders.
• Prepares Request for Payment of regular billings and ensures timely submission.
• Receives and acknowledges e-form requests. Sent received e-foms to facilities officers within the agreed time. Monitors and tracks all e-forms for evaluation and approval.
• Performs administrative functions e.g. preparation of Authority To Work (ATW), gate pass. Ensures proper documentation of unit's activities.
• Prepares administrative weekly and monthly reports. Consolidates/prepares complete monthly performance report of the PMD cluster operations.
• Orders monthly office supplies.
• Prepares Minutes of the regular section/department meetings.
• Coordinates w/ utility companies for the installation/disconnection of utilities e.g. telephones, water & power.
• Assists project manager / planning officer in the consolidation of the project binders.
• Facilitates the processing of travel orders.
• Initiatives and introduction of process improvements.
• Processing of parking requests.

Skills

Computer literacy

Documentation

Filing skills

Organized

Analytical

Team player

Education

Bachelor's degree

Tools

MS Office

Job description

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Mandaluyong City, National Capital Region, PH

Business Unit: Office of the President

Department:

About BDO

BDO Unibank, Inc. is the Philippines’ leading full-service bank, offering a wide range of financial and digital banking services. Guided by our brand promise"We Find Ways," we are committed to delivering easy, reliable, and customer-focused services. Build your career with a trusted industry leader.

Job Summary

Provides administrative support to assigned section relative to operations, maintenance and repairs services. This includes processing of requests, preparation of reports, filing and maintaining of documents and other related ancillary services.

Duties and Responsibilities

Handles the custody of all documents e.g. billing payments, e-form reports, logbooks , checklists, RDTFs, travel orders, monthly & weekly reports , and binders

Prepares Request for Payment of regular billings and ensures timely submission

Receives and acknowledges e-form requests. Sent received e-foms to facilities officers within the agreed time. Monitors and tracks all e-forms for evaluation and approval

Performs administrative functions e.g. preparation of Authority To Work (ATW), gate pass. Ensures proper documentation of unit's activities

Prepares administrative weekly and monthly reports. Consolidates/prepares complete monthly performance report of the PMD cluster operations

Orders monthly office supplies

Prepares Minutes of the regular section/department meetings

Coordinates w/ utility companies for the installation/disconnection of utilities e.g. telephones, water & power

Assists project manager / planning officer in the consolidation of the project binders

Facilitates the processing of travel orders

Initiatives and introduction of process improvements

Processing of parking requests

Qualifications

College graduate preferably computer course or any business course

At least 2 years experience in office/clerical work (banking experience is an advantage); fresh graduates are welcome to apply

Computer literate, documentation and filing skills

Organized, systematic & analyticall; requires minimum supervision; team player

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