Executive Assistant - R.M.

WeAssist

Philippines

Remote

PHP 600,000 - 750,000

Full time

14 days+

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Benefits offered by this job

13th Month Bonus

Remote work setup

Health insurance

Dental insurance

Mental health insurance

Growth opportunities

Performance-based raises

Prizes and bonuses

Job summary

WeAssist is hiring a Full-Time Executive Assistant to support the founder remotely. You will manage inboxes and calendars, assist with social media tasks, and help run Notion projects. The role requires proactive coordination and strong communication across a fast-moving US-based team.

Work from anywhere with permanent remote setup; the team values accountability, kindness, and growth opportunities while offering competitive compensation.

Qualifications

Experience supporting founders or senior executives
Strong calendar and inbox management skills
Familiarity with social media content workflows and basic video editing
Proficiency with Notion and project trackers
Excellent communication and coordination abilities

Responsibilities

Inbox & calendar management for the founder, prioritizing VIP and high‑stakes messages
Support social media and content work across TikTok, YouTube, Instagram, and Facebook
Manage Notion dashboards and project trackers, capture action items
Coordinate team efforts and provide flexible administrative support

Skills

Inbox management

Calendar management

Social media support

Video editing

Communication

Coordination

Tools

CapCut

Edits app

Adobe Premiere Pro

Notion

Monday.com

G-Suite

Job description

Hiring: Full-Time Executive Assistant - Remote - $9,600 - $12,000/yr

About the Client

Mission-Driven Media & Ministry – Producing content, coaching, and creative projects that inspire transformation and purpose
Multi-Brand Ecosystem – Supporting both a nonprofit initiative and a for-profit creative studio
Scaling with Intention – Growing team, audience, and influence across digital platforms
Faith-Led Culture – Values alignment, empathy, and service are central to how the team operates
High-Trust, High-Ownership Team – Open communication, accountability, and mutual respect are the norm

About WeAssist

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families
Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles
Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses
Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference
An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work—they grow

Key Responsibilities of the Executive Assistant

Inbox & Calendar Management
- Own the founder's inbox on a daily basis, ensuring important messages never go unanswered
- Identify and prioritize VIP, investor/donor, speaking-engagement, business-opportunity, and other high-stakes correspondence
- Proactively follow up with the founder when his response or decision is needed
- Escalate to a phone call when an urgent deadline is approaching and messages are going unanswered
- Manage a fast-moving calendar, coordinating meetings, guest appearances, productions, and other commitments
- Accurately confirm availability and instructions before communicating with external parties
- Prevent double bookings, incorrect availability, or miscommunicated scheduling
- Communicate professionally with external contacts on the founder's behalf
Social Media & Content Support
- Support social media and content work, including videos, posts, and captions
- Schedule and post content across TikTok, YouTube, Instagram, and Facebook
- Manage DMs, including podcast guest coordination and general inquiries
- Perform basic video edits using CapCut, the Edits app, or Adobe Premiere Pro
- Jump in on editing when the media team needs an extra set of hands
- Bring an eye for pacing and clean cuts—training on more advanced editing is provided
Task & Project Management (Notion)
- Maintain and update existing Notion dashboards and project trackers
- Capture action items from meetings and appointments
- Set timelines and deadlines for founder-specific tasks
- Proactively follow up with 7–8 team members to ensure task completion, rather than waiting to be asked for status
- Send reminders and keep projects moving forward
Team Coordination & Operational Support
- Work closely with other team members on miscellaneous operational needs
- Assist when action items require coordination across the team
- Provide flexible administrative and executive support depending on the founder's priorities
- Take on straightforward miscellaneous assignments with limited hand-holding

Want to Know More About the Client?

Our client is a mission-driven entrepreneur leading two fast-growing, impact-focused organizations at the intersection of media, ministry, and storytelling. Through a nonprofit arm and a creative studio, they produce powerful content, coaching programs, and digital initiatives designed to bring clarity, healing, and hope to a global audience. With a rapidly expanding team, an increasing public presence, and multiple communication channels in motion, the business is entering an exciting new phase of growth. Their work blends purpose with professionalism, creativity with structure, and vision with execution.

Joining this team means stepping into a role where your work directly supports meaningful impact—and where excellence and faith-centered values go hand in hand.

Culture and Core Values

Faith-Driven Work – Purpose and belief guide how decisions are made and how people are treated
Radical Candor – Honest, respectful feedback is encouraged—nothing gets swept under the rug
Clear Boundaries – Sustainable work rhythms and healthy communication matter
Kindness in Action – Care and empathy lead, even in high-pressure moments
Accountability – Commitments are taken seriously, and follow-through is essential

Together, the team builds meaningful work while supporting each other every step of the way.

What's in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team
High-Trust Partnership – Work closely with a founder who values initiative and ownership
Growth-Focused Environment – Learn, expand your skill set, and grow alongside the business
Potential Performance-Based Raises – Your impact is recognized and rewarded
Purpose-Driven Work – Be part of something that genuinely helps people

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

Perks