Executive Assistant (Pooling)

FGC+; Davao City; Sur place; PHP 279 000 - 469 000; Plein temps

Avantages offerts par ce poste

Day 1 HMO

13th month pay

25 days annual leave

Onsite medical support

Employee Engagement Events

Résumé du poste

FGC+ is seeking an Administrative Assistant to provide day-to-day support, including data entry, document preparation, and internal communications. You will assist with payroll, manage timesheets, and coordinate calendars with managers and teams.

The role requires strong English communication, excellent organization, and the ability to work independently. This on-site position offers growth, mentorship, and a supportive environment.

Qualifications

• Bachelor's degree in business, management, HR, accounting, or related field preferred.
• 1–2 years in Administrative Assistant, Office Administrator, or similar role.
• Experience with payroll processing or timesheet management preferred.
• Strong written and verbal English communication; highly organized and detail-oriented.

Responsabilités

• Provide day-to-day administrative support to assigned clients or executives.
• Assist with payroll processing and attendance records; maintain confidentiality.
• Coordinate calendars, meetings, and prepare meeting materials.
• Create, edit, and format presentations and supporting documents.
• Draft and distribute internal communications; act as a point of contact for administrative requests.
• Support process documentation and improve administrative workflows.

Connaissances

English communication

Organizational skills

Time management

Attention to detail

Formation

Bachelor's degree in business or related field

Outils

Microsoft Office

Google Workspace

Payroll software

Description du poste

Since 2011, FGC+ has been committed to transforming US businesses through our all-inclusive outsourcing solutions. Through the years, we've built strong remote teams, developed customized processes, and provided exceptional customer service, helping companies soar to new heights. Our dedicated professionals excel in supporting a diverse range of industries with unmatched dedication.

Driven by our core values of Empathy, Reliability, Possibility, and Growth, we are focused on #IgnitingPossibility and helping each team member unlock their full potential. At FGC+, we offer more than just a job; we provide a nurturing environment where work-life balance, mentorship, employee engagement, and continuous learning are the pillars of your success.

Here, you are more than just an employee —you are part of a team where you can truly thrive and make a difference.

About the Job:

In this role you will provide day-to-day administrative and operational support to ensure the smooth running of business functions. This role combines administrative coordination with payroll support, document preparation, and internal communications. You will work closely with managers and team members to organize schedules, maintain records, assist with presentations, and support payroll processing.

What You'll Do:

Administrative Support:

• Provide day-to-day administrative support to assigned clients or executives.
• Manage and organize digital files, documents, and business records to ensure easy accessibility and accuracy.
• Prepare reports, correspondence, forms, and other business documents as requested.
• Perform data entry and maintain accurate records across various systems and databases.
• Assist with email management, document organization, and other administrative tasks to support daily business operations.

Payroll Administration:

• Collect, verify, and maintain employee timesheets and attendance records.
• Assist with payroll preparation by ensuring payroll data is accurate and complete.
• Coordinate with payroll providers or internal finance teams regarding payroll-related concerns.
• Maintain confidentiality of payroll and employee information.

Calendar & Meeting Coordination:

• Schedule meetings, appointments, and team events.
• Coordinate meeting logistics, including sending invitations and preparing meeting materials.
• Take meeting notes and track action items when required.

Presentation & Document Preparation:

• Create, edit, and format presentations for internal meetings, client updates, and leadership discussions.
• Prepare reports, spreadsheets, and supporting documents using Microsoft Office and Google Workspace.
• Ensure presentation materials are professional, accurate, and visually organized.

Communication Management:

• Draft, proofread, and distribute emails, announcements, and internal communications.
• Respond to inquiries professionally and route requests to the appropriate team members.
• Serve as a reliable point of contact for administrative requests.

Operations Support:

• Assist with process documentation and administrative workflows.
• Support basic HR and operational tasks as assigned.
• Help improve administrative processes and recommend efficiencies where appropriate.

What You'll Bring:

• Bachelor's degree in business administration, Management, Human Resources, Accounting, or a related field preferred.
• At least 1-2 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar administrative support role.
• Experience assisting with payroll processing, timesheet management, or payroll administration is highly preferred.
• Strong written and verbal English communication skills.
• Excellent organizational and time management skills with the ability to manage multiple priorities effectively.
• Comfortable creating and delivering professional presentations.
• High level of attention to detail and accuracy, especially when handling payroll and administrative records.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Experience with payroll, HRIS, or timekeeping systems is an advantage.
• Familiarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, or Trello is a plus.
• Ability to maintain confidentiality and handle sensitive employee and company information with professionalism.
• Self-motivated, dependable, and able to work independently with minimal supervision.

What we have to offer:

• A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.
• A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally
• A market competitive total compensation/rewards package including:
• Day 1 HMO
• Competitive pay including incentives and generous allowances
• Payment of all statutory government benefits
• 25 days of annual paid leave some days are convertible to cash
• 13 th month pay
• Onsite medical support
• Employee Engagement Events
• Employee Referral Program
• Skills, training for personal and professional development