Executive Assistant (Laguna, Philippines)

SRR Group

Philippines

Remote

PHP 420,000 - 660,000

Full time

27 hours ago

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Job summary

SRR Group in the Philippines is seeking an Executive Assistant to support the Chief of Staff in a fast-paced, remote-capable role. The position focuses on coordinating schedules, meetings, and communications while maintaining high confidentiality.

The successful candidate will manage calendars, emails, agendas, and action items, and will work independently to anticipate needs and ensure smooth day-to-day operations in a remote work environment.

Qualifications

Executive support to Chief of Staff.
Independent with minimal supervision.
Coordinate meetings and manage calendars.
Handle confidential information and maintain discretion.
Communicate with internal and external stakeholders.

Responsibilities

Provide administrative and executive support to the Chief of Staff to ensure efficient day-to-day operations.
Work independently with minimal supervision, take ownership of assigned responsibilities, and make sound decisions within the scope of the role.
Act as a representative of the Chief of Staff when authorized, communicating with internal and external stakeholders, coordinating requests, and following through on matters on their behalf.
Manage calendars, appointments, meetings, and schedules, including coordinating meeting arrangements and resolving scheduling conflicts.
Manage emails, correspondence, and other business communications as needed.
Prepare meeting agendas, take meeting minutes, and track action items to ensure timely follow-ups.
Organize and maintain digital files, documents, reports, presentations, and other business records.
Monitor tasks, deadlines, and deliverables, following up with relevant team members to ensure timely completion.
Assist in planning, coordinating, and monitoring projects to ensure milestones, deliverables, and deadlines are met.
Maintain project trackers, monitor progress, coordinate with stakeholders, and provide regular updates on project status and pending action items.
Coordinate meetings, projects, and communications with internal and external stakeholders.
Proactively anticipate the Chief of Staff’s needs, identify potential issues, and recommend solutions.
Handle confidential information with professionalism, discretion, and integrity.
Maintain task trackers and provide regular updates on pending items, priorities, and completed tasks.
Perform other administrative, operational, and coordination tasks as required to support the Chief of Staff.

Skills

Executive support

Calendar management

Stakeholder communication

Time management

Discretion & confidentiality

Remote work

Tools

Zoom

Job description

JOB RESPONSIBILITIES

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the Chief of Staff to provide administrative, operational, and coordination support in a fast-paced work environment.

The ideal candidate is a self-starter who can work independently with minimal supervision, anticipate needs, manage competing priorities, and ensure that day-to-day activities run smoothly. This role requires excellent communication skills, strong time management, discretion in handling confidential information, and the ability to stay organized while working remotely.

The successful candidate will play an important role in helping the Chief of Staff manage schedules, coordinate meetings, track priorities, organize information, and ensure that important tasks and follow-ups are completed on time.

Provide administrative and executive support to the Chief of Staff to ensure efficient day-to-day operations.
Work independently with minimal supervision, take ownership of assigned responsibilities, and make sound decisions within the scope of the role.
Act as a representative of the Chief of Staff when authorized, communicating with internal and external stakeholders, coordinating requests, and following through on matters on their behalf.
Manage calendars, appointments, meetings, and schedules, including coordinating meeting arrangements and resolving scheduling conflicts.
Manage emails, correspondence, and other business communications as needed.
Prepare meeting agendas, take meeting minutes, and track action items to ensure timely follow-ups.
Organize and maintain digital files, documents, reports, presentations, and other business records.
Monitor tasks, deadlines, and deliverables, following up with relevant team members to ensure timely completion.
Assist in planning, coordinating, and monitoring projects to ensure milestones, deliverables, and deadlines are met.
Maintain project trackers, monitor progress, coordinate with stakeholders, and provide regular updates on project status and pending action items.
Coordinate meetings, projects, and communications with internal and external stakeholders.
Proactively anticipate the Chief of Staff’s needs, identify potential issues, and recommend solutions.
Handle confidential information with professionalism, discretion, and integrity.
Maintain task trackers and provide regular updates on pending items, priorities, and completed tasks.
Perform other administrative, operational, and coordination tasks as required to support the Chief of Staff.

Requirements

WORK FROM HOME REQUIREMENTS

Must be available for a full-time, work-from-home position during agreed working hours (Pacific Standard Time).
Must be comfortable remaining on Zoom with the camera turned on throughout the entire work shift, except during scheduled breaks or as otherwise agreed.
Must have a reliable, high-speed internet connection, a functional webcam, a clear audio setup, and a quiet, professional home workspace.
Must maintain a professional appearance and remain attentive, engaged, and responsive during working hours.
Must be comfortable with regular virtual communication and collaboration with the Chief of Staff and other team members.

WFH-MINIMUM TECHNICAL REQUIREMENTS:

1. Computer Specifications

Minimum Intel Specs

Processor: Core i7 11th generation (and above)

Core i5 13th generation (and above)

RAM: Minimum of 12 GB

Storage: 128 GB SSD or higher

Graphics: 2 GB graphics memory

Minimum AMD Specs

Processor: AMD Ryzen 5,7,9 (Minimum series 7000)

RAM: Minimum of 12 GB

Storage: 128 GB SSD or higher