Executive Assistant Intern (Philippines)

Planate Management Group; Olongapo; On-site; PHP 279,000 - 446,400; Full time

Job summary

Planate Management Group in Olongapo, Philippines, is seeking a dedicated administrative assistant to support executives in managing their calendars, communications, and various administrative tasks. The role requires excellent skills in office software, strong organization, and the ability to maintain confidentiality.

As part of a global company, you will enjoy opportunities for professional growth and collaboration in a supportive environment. Join us to help advance every client’s mission with integrity and efficiency.

Responsibilities

• Assist in managing executive calendars.
• Support email management and drafting responses.
• Prepare and organize documents and reports.
• Coordinate internal and external communications.
• Take meeting minutes and track action items.
• Maintain and update records and databases.
• Assist in travel arrangements and logistics.
• Handle administrative tasks including filing and data entry.

Skills

Verbal and written communication skills in English

Organized and detail-oriented

Proficient in Microsoft Office Suite

Calendar management skills

Time-management abilities

Proactive mindset

Education

Any academic course or field

Job description

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with technical support centers in South East Asia and East Africa, that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its service (Army, Air Force, Navy, Marine Corps) missions, along with other federal agencies, all over the world.

Qualifications

• Open to candidates from any academic course or field
• Excellent verbal and written communication skills in English
• Highly organized, detail-oriented, and able to prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Skilled in calendar management, email handling, and scheduling coordination
• Strong time-management and multitasking abilities in a fast-paced environment
• Demonstrates a professional attitude, reliability, and strict confidentiality
• Fast learner with a proactive mindset and willingness to take initiative

Key Responsibilities

• Assist in managing executive calendars, including scheduling meetings, appointments, and events
• Support email management, including drafting responses, organizing inboxes, and flagging priorities
• Prepare and organize documents, reports, presentations, and meeting materials
• Coordinate internal and external communications in a professional manner
• Take meeting minutes and track action items to ensure timely follow-up
• Maintain and update records, files, and databases accurately and confidentially
• Assist in travel arrangements such as bookings, itineraries, and logistics
• Handle administrative tasks including filing, data entry, and office coordination
• Support executives in daily operations and special projects as assigned
• Ensure strict confidentiality of sensitive information
• Proactively identify opportunities to improve processes and efficiency

Visit our career site https://planate.com/careers/ to know more about our other openings.

Why Planate?

Planate Management Group is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We take care of our own; personally, and professionally, up and down the line.

We’d love for you to be a part of our global workforce, helping us serve as an effective and integrated partner to advance every client’s mission!