Executive Assistant

QBE Insurance; Taguig; On-site; PHP 390,600 - 558,000; Full time

Job summary

QBE Insurance seeks a capable Personal Assistant/Administrative professional to provide high-level secretarial support to senior leaders and their teams. You will manage schedules, coordinate meetings, travel arrangements, and confidential communications, ensuring smooth operations and effective communication across departments.

The role requires experience in PA or secretarial work, strong organisational skills, and a proactive approach to prioritising workload while liaising with multiple

Qualifications

• Secondary school certification and administrative qualifications preferred.
• Experience as Personal Assistant or secretarial work preferred.

Responsibilities

• Provide high-level secretarial and administrative support to senior management and directors.
• Organise internal and external meetings, book venues, and arrange catering and equipment.
• Maintain filing systems and handle confidential matters with discretion.
• Arrange travel itineraries in line with requirements and policies.
• Screen and triage incoming information and manage approvals in line with policies.

Skills

Communication

Administrative support

Meetings scheduling

Travel planning

Stakeholder management

Time management

Education

Secondary school certification

Administrative qualifications

Job description

Primary Details

Time Type: Full timeWorker Type: EmployeeThe purpose of this role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations and effective communication within the organisation.

Responsibilities

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Assist in organising and prioritising the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organise internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organise travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritise, and annotate incoming information and communications,triaging, redirecting or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

Work Experience

Necessary Work Experience includes:

• Relevant experience required.

Preferred Work Experience includes:

• Experience as a Personal Assistant or secretarial work

Qualifications

Preferred Qualifications include:

• Secondary school certification.
• Administrative qualifications.

Global Disclaimer

The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee’s normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.

US Only Disclaimer

To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities.

US Only - Travel Frequency

Infrequent (approximately 1-4 trips annually)

US Only - Physical Demands

General office jobs: Work is generally performed in an office environment in which there is not substantial exposure to adverse environmental conditions. Must have the ability to remain in a stationary position for extended periods of time. Must be able to operate basic office equipment including telephone, headset and computer. Incumbent must be able to lift basic office equipment up to 20 lbs.

Skills

Business Management, Communication, Critical Thinking, Customer Service, Demand Management, Financial Management, High Accuracy, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Prioritization, Risk Management, Stakeholder Management, Travel Planning

Equal Employment Opportunity

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.