Executive Assistant

DiLucci CPA Firm; Philippines; Remoto; PHP 358.000 - 510.000; Tempo pieno

Descrizione del lavoro

DiLucci CPA Firm is seeking a highly organized Executive Assistant to provide remote support to two executives. You will manage calendars, emails, travel, and communications, helping leadership stay focused on priorities in a fast-paced tax-season environment.

This role requires exceptional English, discretion, and the ability to work evenings and weekends during tax season. You will work independently from a remote setup in the Philippines, contributing to tax and accounting workflows and

Competenze

• Excellent written and spoken English communication.
• Strong organizational and time management abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Extremely proactive, resourceful, detail‑oriented, and dependable.
• Comfortable working independently and remotely with minimal supervision.
• Ability to adapt quickly in a fast‑paced and evolving environment.
• Eager to learn new systems, operations, tax/accounting workflows, and business processes.

Mansioni

• Manage and maintain calendars for two executives, including scheduling meetings and appointments.
• Coordinate internal and external communications on behalf of the executives.
• Assist with email management, drafting responses, and follow‑ups.
• Organize meetings, prepare agendas, and track action items.
• Support travel planning (flights, accommodations, transportation, itineraries).
• Conduct research and assist with projects as needed.
• Maintain and organize digital files, documents, and records.
• Coordinate with vendors, service providers, and internal team members.
• Assist with basic reporting, data entry, and administrative tasks.
• Handle ad hoc requests and provide general executive support.

Conoscenze

English communication

Organizational skills

Discretion & confidentiality

Prioritization & multitasking

Proactive & resourceful

Independent remote work

Overtime willingness (tax season)

Executive support experience

Descrizione del lavoro

Compensation: $5/hour (USD)

Schedule: Full-Time: 40+ hours per week (9am - 6pm US CST)

During tax season, additional hours and weekend availability will be required as needed to meet client and firm deadlines.

Location: Remote - Philippines

Role Overview

We’re seeking a highly organized, proactive, and professional Executive Assistant to provide remote support to two executives at our firm. This role is ideal for someone with strong communication skills and prior executive support experience who can manage priorities, anticipate needs, and keep day-to-day operations running smoothly. We want to be very transparent - we are the place people go to grow, not to relax. We are specifically looking for someone who thrives in fast-paced, high-performance environments and wants to work closely alongside a highly active executive operating at a high level. If you're not ready to work evenings and weekends during tax season, and to also focus on quality/learning throughout the year, you will hate it here. This role is ideal for someone who is naturally responsive, resourceful, and eager to learn. If you’re the type of person who doesn’t fully “switch work off,” enjoys staying engaged, solving problems quickly, and being deeply involved in business operations, you’ll likely do very well here. You’ll have the opportunity to gain hands‑on exposure to tax, accounting, firm operations, executive decision‑making, and high‑level business management while working directly with leadership. We are looking for someone who is highly responsive, quick‑thinking, dependable, and capable of operating independently from day one in a fast‑paced environment. We want someone who genuinely wants to work alongside high performers and contribute at a high level.

You will play a critical role in helping manage communications, operations, client coordination, scheduling, and executive priorities while occasionally assisting with accounting‑related administrative support and internal firm operations.

Key Responsibilities

• Manage and maintain calendars for two executives, including scheduling meetings and appointments
• Coordinate internal and external communications on behalf of the executives
• Assist with email management, drafting responses, and follow‑ups
• Organize meetings, prepare agendas, and track action items
• Support travel planning (flights, accommodations, transportation, itineraries)
• Conduct research and assist with projects as needed
• Maintain and organize digital files, documents, and records
• Coordinate with vendors, service providers, and internal team members
• Assist with basic reporting, data entry, and administrative tasks
• Handle ad hoc requests and provide general executive support

Requirements

Must-have:

• Excellent written and spoken English communication skills
• Strong organizational and time management abilities
• High level of professionalism, discretion, and confidentiality
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Extremely proactive, resourceful, detail‑oriented, and dependable
• Comfortable working independently and remotely with minimal supervision
• Ability to adapt quickly in a fast‑paced and evolving environment
• Highly responsive with strong follow‑through and communication
• Eager to learn new systems, operations, tax/accounting workflows, and business processes
• Comfortable working in an environment where urgency, accountability, and responsiveness matter
• Must be highly available and flexible, including willingness to work overtime when necessary to support business needs
• We expect strong performance, initiative, and accountability from the very beginning — this role is not designed for heavy hand‑holding or long ramp‑up periods

Nice-to-have:

• Experience working in a CPA firm, tax office, bookkeeping firm, or legal office
• Experience handling client communications in accounting or tax‑related settings
• Basic understanding of bookkeeping, tax preparation workflows, or accounting operations
• Strong interest in learning more about tax, accounting, operations, and business management

Our Core Vision & Values

Non‑Negotiable Values:

2) Speed Drives Results

3) Own the Outcome

• Fun Tax Energy (FTE)
• Bring Positive Energy – Approach your work with focus and enthusiasm knowing that your energy is contagious.
• Operational Excellence - Do great work because we care about being the best. We take pride in the details, raise the standard, and treat excellence as part of the job.
• End of Day Mentality - Move with urgency. We do not let work sit when it can be finished, advanced, clarified, or unblocked today.
• Grow Through Action – Pursue learning, skill‑building, and progress by doing. Ask questions to learn not just what to do, but why it matters.
• Resourceful Problem‑Solving – We do not stop at the first obstacle. We ask better questions, find the right resources, and keep moving until the problem is solved.
• Fierce Independence – Follow through on what you say you will do and take responsibility for outcomes under your control.
• Communicate Early and Clearly – We share status, raise issues early, and make sure the next step is clear before confusion becomes a problem.