Executive Assistant

Aon Insurance and Reinsurance Brokers Philippines, Inc; Makati; On-site; PHP 540,000 - 900,000; Full time

Job summary

Aon Insurance and Reinsurance Brokers Philippines, Inc is seeking an experienced Executive Assistant in Makati. You will support senior leaders, manage complex calendars, and coordinate internal and external meetings across regions.

The role requires discretion, fast-paced adaptability, and professional presentation in line with Aon standards. You will also handle travel logistics, expense reporting, and craft clear communications and presentations.

Qualifications

• 1-2 years of experience supporting senior leaders or executives in regional/global setting.
• Strong business English proficiency (written and verbal).
• Advanced proficiency in Microsoft Office tools: Outlook, PowerPoint, Excel, Word.

Responsibilities

• Provide executive support and manage stakeholder relations with senior leaders and clients.
• Plan and manage calendars and inbox across multiple time zones.
• Coordinate meetings, agendas, materials, and logistics; track actions.
• Handle travel arrangements and end-to-end expense reporting.
• Draft communications and prepare high-quality documents/presentations aligned with brand standards.
• Support special projects and ad hoc requests as needed.

Skills

Executive support

Business English

MS Office suite

Time management

Stakeholder management

Confidentiality

Problem solving

Accountability

High-pressure environment

Tools

Outlook

PowerPoint

Excel

Word

Job description

Executive Assistant

Aon is in the business of better decisions.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Executive Support & Stakeholder Management
• Act as a key point of contact and liaison for internal stakeholders, senior leaders, clients, and external partners
• Build effective working relationships across functions and geographies
• Calendar & Inbox Management
• Proactively manage complex calendars, prioritizing competing demands across time zones
• Oversee inbox management, ensuring timely responses and alignment with leadership priorities
• Meeting & Governance Support
• Coordinate internal and external meetings, including agenda setting, materials preparation, and logistics
• Support leadership forums by driving agenda discipline, tracking actions, and ensuring follow-through
• Attend senior leadership meetings where required to capture key decisions and action items
• Travel & Expense Management
• Plan and manage end-to-end travel arrangements across the region, including visas where required
• Prepare and submit expense reports in a timely and accurate manner
• Communications & Documentation
• Draft and review communications on behalf of executives, ensuring clarity and consistency
• Prepare high-quality documents and presentations aligned with Aon brand standards
• Operational & Ad Hoc Support
• Anticipate needs and provide proactive support to ensure smooth day-to-day operations
• Support special projects and initiatives as required

How this opportunity is different

We are looking for a dedicated individual to join us as an Executive Assistant. As an Aon colleague, you will never be limited by your job title. You will learn and grow alongside some of the most talented people in the business who genuinely want you to be the best version of yourself.

We honestly believe that our culture is different, with authentic and inquisitive individuals who each bring something unique to our team. Be you, be unique with us!

Skills and experience that will lead to success

• Prior experience (1 - 2 years) supporting senior leaders or executives, ideally in a regional or global organization
• Strong business English proficiency (written and verbal)
• Advanced proficiency in Microsoft Office tools (Outlook, PowerPoint, Excel, Word)
• Excellent time management and organizational skills, with the ability to manage multiple priorities
• Strong stakeholder management and interpersonal skills, with confidence working across seniority levels
• High level of integrity, discretion, and confidentiality
• Ability to operate effectively in a fast-paced, high-pressure environment
• Strong problem-solving mindset with a proactive and solution-oriented approach
• Professional, reliable, and detail-oriented with a strong sense of accountability

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on @Aon.com

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

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