Estimator / Contract Administrator

Peoplegig; Manila; Remote; PHP 2,619,000 - 3,928,000; Full time

Job summary

Peoplegig in Manila-based remote role seeks an experienced estimator and contract administrator for Australian residential building projects. You will review drawings, prepare cost estimates, and manage procurement, variations and subcontractor documentation across multiple projects.

The role combines estimating and contract administration, requires strong Excel and familiarity with Buildertrend, and demands attention to detail with the ability to meet tight deadlines while aligning with

Qualifications

• At least 3 years of experience estimating Australian residential construction projects.
• At least 2 years in contract administration or construction administration.
• Strong understanding of Australian residential construction methods and processes.
• Ability to interpret architectural, structural and engineering drawings.
• Experience with quantity takeoffs, BOQs, cost estimation and supplier pricing.
• Experience handling variations, purchase orders and procurement.
• Advanced Microsoft Excel skills.
• Experience with estimation software such as CostX, PlanSwift, Cubit or Bluebeam.
• Strong written English, communication and organisational skills.
• Degree or diploma in Quantity Surveying, Construction Management or Civil Engineering.

Responsibilities

• Review drawings and specifications for estimates.
• Prepare quantity takeoffs and BOQs and detail project cost estimates.
• Calculate material and labour costs across trades.
• Request, evaluate and follow up supplier/subcontractor quotations.
• Prepare tender submissions with scope, inclusions and exclusions.
• Identify scope gaps, raise RFIs and flag pricing risks.
• Update estimates and project costs in Buildertrend.
• Prepare and manage variations and procurement documentation.
• Coordinate material orders and delivery schedules.
• Monitor budgets and potential cost overruns.

Skills

Estimating

Contract administration

Excel

Drawings interpretation

BoQ preparation

Procurement

Tender submissions

Written English

Education

Quantity Surveying degree

Tools

CostX

PlanSwift

Cubit

Bluebeam

Buildertrend

Xero

Google Workspace

Job description

Work Arrangement: Full Remote
Work Schedule: Monday to Friday, aligned with Melbourne business hours, with at least 6 hours of overlap
Employment Type: Full-Time
Work Tools: Company laptop and required system access provided

Job Description

Position Objectives

Support Rawlinson Constructions' residential building projects through accurate construction estimating and effective contract administration.

This role is approximately 50% estimating and 50% contract administration, covering everything from reviewing construction drawings and preparing project estimates to managing procurement, variations and subcontractor documentation.

The ideal candidate has experience in Australian residential construction, strong attention to detail, and the ability to manage estimating and administrative tasks across multiple projects.

Key Responsibilities

Estimating and Tender Preparation

• Review architectural, structural and engineering drawings, specifications and other project documentation.
• Prepare quantity takeoffs, Bills of Quantities (BOQs) and detailed project cost estimates.
• Calculate material and labour costs across various construction trades.
• Request, follow up and evaluate supplier and subcontractor quotations.
• Prepare tender submissions, including scope summaries, inclusions, exclusions and allowances.
• Identify scope gaps, raise RFIs and flag potential construction or pricing risks.
• Update estimates and project costs in Buildertrend.

Contract Administration and Procurement

• Prepare and manage project variations, including cost breakdowns and supporting documentation.
• Prepare subcontractor scopes of work, agreements and onboarding documentation.
• Prepare and manage purchase orders (POs) for suppliers and subcontractors.
• Match supplier invoices and subcontractor claims against approved purchase orders.
• Coordinate material orders, supplier quotations, product selections and delivery schedules.
• Monitor project budgets, committed costs and potential cost overruns.

Project Coordination and Documentation

• Maintain accurate project records, cost reports, quotations and document registers.
• Assist with progress claims and monthly project cost reporting.
• Coordinate with site supervisors, suppliers, subcontractors and internal stakeholders.
• Monitor tender deadlines, outstanding quotations and project updates.
• Prepare RFIs and project-related correspondence for management review.

Skills and Qualifications

Essential

• At least 3 years of experience estimating Australian residential construction projects, including new builds, extensions or renovations.
• At least 2 years of experience in contract administration or construction administration.
• Strong understanding of Australian residential construction methods, materials and building processes.
• Ability to interpret architectural, structural and engineering drawings.
• Proven experience in quantity takeoffs, BOQs, cost estimation and supplier/subcontractor pricing.
• Experience handling variations, purchase orders, subcontractor documentation and procurement.
• Advanced Microsoft Excel skills.
• Experience using construction estimating or takeoff software such as Cubit, CostX, PlanSwift or Bluebeam.
• Strong written English, communication and organisational skills.
• Ability to work independently, manage competing deadlines and proactively identify issues.
• Degree or diploma in Quantity Surveying, Construction Management, Civil Engineering or equivalent qualification.

Desirable

• Experience with custom or high-end residential construction.
• Previous experience working with a Victorian residential builder.
• Familiarity with Buildertrend, Xero and Google Workspace.
• Knowledge of Australian building standards, NCC/BCA, HIA/MBA contracts and Victorian residential construction requirements.
• Familiarity with Australian suppliers and construction materials.

Work Arrangement

• Full-time remote position.
• Monday to Friday, with at least 6 hours of overlap with Melbourne business hours.
• Company laptop and required work tools provided.
• Stable internet connection and suitable home working environment required.