EMEA Payroll, Time & Attendance Specialist

Ivoclar Vivadent Services & Support, Inc.; Santa Rosa; Hybrid; PHP 335,000 - 670,000; Full time

Benefits offered by this job

Hybrid working set-up

Job summary

Ivoclar Vivadent Services & Support, Inc. seeks a Payroll Operations professional to support and/or execute the full payroll workflow for multiple entities. You will manage calendars, data collection, accuracy, and confidentiality while ensuring timely processing.

You will also handle Time & Attendance processes, validate timesheets, coordinate with payroll vendors, and support governance and audits. A Bachelor’s degree and at least 2 years of payroll experience (US payroll required) are

Qualifications

• Bachelor's degree in a related field required.
• Minimum 2 years' payroll processing experience required.
• US payroll experience required; EMEA payroll experience highly desired.
• Knowledge of payroll and time/attendance software.
• Strong Excel skills and data confidentiality.

Responsibilities

• Support or execute payroll workflow for multiple Legal Entities.
• Maintain payroll records for new hires, terminations, changes and deductions.
• Perform pre-payroll data validation for accuracy and compliance.
• Prepare payroll inputs and process through designated systems/vendors.
• Coordinate with People & Culture, payroll vendors, and stakeholders.
• Conduct post-payroll validation and resolve discrepancies.
• Prepare payroll reports and maintain governance and audit readiness.
• Time & Attendance: administer systems and validate timesheets.
• Coordinate corrections with payroll vendors and ensure compliance.
• Support audits and compliance requirements.

Education

Bachelors degree

Tools

Microsoft Excel

Payroll software

HRIS

Job description

Company description:

We support dentists, dental technicians and dental hygienists both professionally and personally in fulfilling their passion and purpose: to ensure that people have the best possible oral health and quality of life, today and in the future. We are inspired by the knowledge that together we grow better.

Job description:

Payroll Operations

Support and/or execute parts or the full Payroll workflow for various Legal Entities:

• Manage payroll calendars, cut-offs, and data collection.
• Maintain accurate employee payroll records, including new hires, terminations, status changes, deductions, benefits, and other relevant updates.
• Perform pre-payroll data validation, ensuring accuracy, timely processing, proper authorization, and compliance with local regulations.
• Prepare and process payroll inputs through designated payroll systems/vendors.
• Support payroll execution and coordinate with People & Culture, payroll vendors, and relevant stakeholders. Final payroll decision and execution remain out of scope.
• Conduct post-payroll validation and resolve payroll queries and discrepancies.
• Prepare payroll reports, letters, documentation, and required payroll-related information.
• Maintain confidentiality and ensure proper payroll governance, controls, audit readiness, and compliance.

Time & Attendance Operations

Support and/or execute parts or the full Time & Attendance workflow for various Legal Entities:

• Administer electronic timekeeping and absence management systems.
• Monitor timesheet submissions and ensure accurate and timely data transfer to payroll.
• Support manager review and approval processes.
• Validate time and attendance data and resolve exceptions or discrepancies.
• Coordinate with payroll vendors and relevant stakeholders on required corrections and inquiries.
• Ensure compliance with company time-off policies and procedures.
• Manage balance adjustments, reporting, payroll interfaces, and cut-off activities.
• Support governance, controls, audits, and compliance requirements.

Profile description:

• Bachelor's degree required.
• Minimum 2 years' payroll processing experience required.
• Experience with payroll and time/attendance software. US payroll experience required, EMEA payroll experience highly desired
• Knowledge of several employment laws and some aspects of human resources including benefits, payroll, leaves of absence
• Ability to acknowledge employee privacy laws and protect company value by keeping employee information confidential.
• Computer literate in Microsoft Office. Strong Excel experience required.
• Strong mathematical attitude.
• Ability to identify, analyze and resolve problems in a timely manner with great attention to detail.
• Strong communication and interpersonal skills, both oral and written, with the ability to professionally interact with all levels throughout the organization.
• Employee service oriented.
• Thoroughness, with ability to organize and prioritize workload.
• Detail-oriented and systematic with the ability to meet deadlines and to ensure accurate work.
• Ability to work independently with minimal supervision.

We offer:

• A global, purpose-driven company with 3,700 employees
• A culture of innovation and collaboration.
• Learning and development tailored to your growth.
• Attractive benefits.
• Hybrid working set-up