Dual-Role Admin & Purchasing Specialist

Hexagon Group of Companies; Balagtas; On-site; PHP 279,000 - 424,080; Full time

Job summary

Hexagon Group of Companies seeks a General Admin and Purchasing Staff to provide essential administrative support and manage end-to-end procurement for our cold storage facility. The role covers office operations, supplier coordination, asset and inventory management, and compliance with company policies.

The candidate should have a bachelor’s degree in related field and 2–3 years admin experience, plus 1–2 years in purchasing or procurement, with MS Office proficiency and willingness to travel

Qualifications

• Bachelor’s degree in Business Administration, Management, Supply Chain Management, or related field.
• Certifications in purchasing or supply chain are a plus.
• Minimum of 2–3 years of proven experience in a general administrative role.
• At least 1–2 years of experience specifically in purchasing, procurement, or supply chain.
• Experience in logistics, warehousing, manufacturing, or cold storage is advantageous.
• Vendor management and negotiation experience.
• Familiarity with inventory management of supplies.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Willingness to travel or do field work.
• Incumbent will be assigned in Balagtas, Bulacan.

Responsibilities

• Manage general office operations including filing, record-keeping, and document organization.
• Handle communications (calls, emails, correspondence) and direct them appropriately.
• Greet visitors and direct them to the right personnel.
• Prepare administrative documents, reports, presentations, and memos.
• Maintain facility databases and records and coordinate meetings and travel.
• Manage mail and packages and ensure office areas are clean and organized.
• Assist with basic HR admin tasks and onboarding paperwork.
• Assist in organizing company events or activities.
• Source and procure goods and services across a wide range of categories.
• Research and evaluate suppliers for price, quality, and reliability.
• Prepare and issue Purchase Orders and coordinate with accounting for payments.
• Negotiate terms with suppliers and track orders for on-time delivery.
• Maintain an approved vendor list and monitor inventory levels to prevent stock-outs.
• Handle basic logistics for purchased goods and storage.

Skills

Vendor management

Negotiation

Microsoft Office

Office administration

Education

Bachelor’s degree in Business Administration/Management/Supply Chain

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Hexagon Group of Companies seeks a General Admin and Purchasing Staff to provide essential administrative support and manage end-to-end procurement for our cold storage facility. The role covers office operations, supplier coordination, asset and inventory management, and compliance with company policies.

The candidate should have a bachelor’s degree in related field and 2–3 years admin experience, plus 1–2 years in purchasing or procurement, with MS Office proficiency and willingness to travel