Donor Reporting Officer

International Committee of the Red Cross; Makati; On-site; PHP 420,000 - 680,000; Full time

Job summary

The International Committee of the Red Cross (ICRC) in Manila seeks a Donor Reporting Officer (Proposal and Report Specialist) to craft donor proposals, reports, and fundraising materials. The role sits in Makati City, Manila Shared Services Centre, and requires coordinating with field and HQ teams to deliver timely, compliant documents for ECHO and other donors.

Applicants should be university graduates with proven English writing ability, strong research and project-management skills, and a

Qualifications

• University graduate with relevant field experience.
• Experience in grant or proposal writing within development or humanitarian sectors.
• Ability to manage multiple deadlines and shifting priorities.
• Knowledge of project management cycles, proposal development and reporting.
• Strong English writing and communication skills.

Responsibilities

• Study donor/partner requirements and coordinate relevant stakeholders.
• Produce fundraising materials and iterations based on donor requests.
• Build narratives from internal data to create reports and proposals.
• Ensure documents meet donors' reporting requirements.
• Consolidate programme data and monitor indicators.
• Maintain up-to-date information on ICRC activities in contexts.

Skills

Grant writing

Proposal writing

Research

Project management

English writing

Communication

Education

University graduate

Job description

Donor Reporting Officer (Proposal and Report Specialist)

What we do

Since 1863, the International Committee of the Red Cross (ICRC) has worked to preserve human dignity and relieve suffering caused by war and armed violence.

In collaboration with our Red Cross and Red Crescent partners around the world, we do everything we can to deliver life‑saving aid, reconnect families and locate missing people – helping those who need it most, regardless of who they are and what side of the front line they are on.

We engage with authorities and armed forces on all sides, often confidentially, pressing for access to detainees to improve their living conditions and urging compliance with international humanitarian law to protect non‑combatants, including from digital threats.

Purpose

The Donor Reporting Unit follows the work of the ICRC worldwide and turns that work into reports, appeals, funding proposals and other documents for our donors. Our audience includes governments, public and private donors, and international organizations.

Reporting officers under the European Civil Protection and Humanitarian Aid Operations (ECHO) Reporting Cell contribute to the Unit’s work by writing and preparing documents required for the negotiation and delivery of contracts between the ICRC and DG ECHO.

They use information from internal ICRC sources and work with other teams to ensure that these documents are delivered in a timely manner, and that they conform with the ICRC’s frameworks, policies and standards and DG ECHO’s specific requirements.

Accountabilities & functional responsibilities

• Studies donor/partner requirements and the feasibility of meeting those requirements and coordinates the relevant focal points and the wider ICRC to facilitate the delivery of such requirements throughout the life cycle of the donor contract, starting from negotiations.
• Produces any required iterations of the fundraising materials mentioned above, based on donor requests and operational updates, and to meet the final terms and conditions of donor contracts following negotiations.
• Builds narratives based on data from internal reporting tools and platforms – requesting additional information from the field or headquarters when needed – to develop high‑quality one‑off or periodic reports outlining the extent to which the ICRC has performed against targets and objectives set out in proposals and related documents.
• Ensures that documents submitted to donors comply with the donors’ reporting requirements.
• Consolidates data on programme implementation and indicators monitoring.
• Keeps available and up-to-date information on ICRC activities in relevant operational contexts, as well as humanitarian and political developments in these contexts, using internal reporting tools and other means.

Our values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Certifications / Education required

• University graduate
• Excellent English communication skills; proficiency in French an asset
• Computer proficiency

Professional experience required

• Experience as grant or proposal writer, researcher, project manager, communication professional or in an equivalent position – especially in development or humanitarian sector – an advantage
• Ability to manage multiple deadlines, adapt to shifting priorities, and grasp and apply concepts quickly
• Knowledge of project management cycle, especially proposal development and/or monitoring and reporting, an asset
• Proven prior experience in writing in the English language, preferably as a communication professional, writer or researcher etc.
• Proven experience in analysing and synthesizing large amounts of information
• Amenability to work onsite in Makati City, Philippines

Deadline of Application: 04 November 2026

Target Start Date: Immediately

Only shortlisted candidates will be notified.

This vacancy is open for Philippine residents only.

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

Location: Manila Shared Services Centre (MSC)

Job Family: Administration / Finance / Human Resources

Contract Type: Open-ended contract

Title: Donor Reporting Officer (Proposal and Report Specialist)