DOCUMENTATION SUPERVISOR

Johndorf Ventures Corporation; Cebu City; On-site; PHP 201,000 - 268,000; Full time

Job summary

Johndorf Ventures Corporation is seeking a Documentation Associate to manage final docketing, review folders for completeness, and forward reviewed files to the Docs Asst. Manager. The role also ensures HDMF NOD compliance, monitors accounts, and handles fee collection and client inquiries.

Ideal candidates will support undertakings monitoring, issue receipts, and assist in other documentation tasks as needed by the Docs Manager, including gate passes for site visits.

Responsibilities

• Final docketing of folders for delivery.
• Initial review of folders for completeness, validity and correctness of documents.
• Forward initial reviewed folders to the Docs Asst. Manager.
• Facilitate and call out buyers to ensure immediate compliance of NODs issued by HDMF.
• Monitor accounts: schedule delivery per unit completion and endorse for cancellation; update monitoring system.
• Update Cebu Docs monitoring regularly.
• Monitor and ensure compliance of undertaking; collect retention fee from HDMF.
• Update monitoring of undertaking requirements and issues O.R. for Take-out and Retention fee collection.
• Assist in other documentation tasks when requested by the Docs Manager; handle client inquiries on HDMF loan status.
• Issue gate passes for client site visits; may be assigned to other documentation functions as needed.

Job description

Final Docketing of Folders

• Performs final docketing of folders for delivery
• Conducts the initial review of the folders according to completeness, validity and correctness of documents and requirements
• Forward initial reviewed folders to the Docs Asst. Manager

Compliance of Notice of Deficiency from HDMF

• Facilitate and call out buyer’s to ensures the immediate compliance of NODs issued by HDMF

Monitoring of Accounts

• Monitors the accounts schedule for delivery according to the unit completion
• Monitors and endorsed accounts for cancellation
• Monitors the individual status of the accounts and update the monitoring system
• Updates the Cebu Docs monitoring regularly

Collection of Retention under Delivery

• Monitors and ensures the compliance of requirements of undertaking
• Requests and collects the retention fee from HDMF
• Update the monitoring of the undertaking requirements
• Issues O.R. to HDMF for the collection of Take-out and Retention fee

Other departmental task

• Performs the job of Documentation Associate 1 both from level 2 and 3 from her group if anyone is on leave.
• Handles client inquiries regarding HDMF loan application status
• Issues gate pass for client site visit

Others

• May be assigned to assist in other documentation functions as determined by the Docs Manager.