Document Management Supervisor

2GO Group; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

2GO Group is seeking an IT Resource Administrator to manage IT budgets, vendor contracts, and asset lifecycles. You will consolidate budgets, monitor expenditures, and identify cost-saving opportunities while ensuring compliance and governance across IT operations.

You’ll coordinate vendor relationships, renewals, and SLA monitoring, and you will maintain accurate inventories of software licenses and IT assets. Strong analytical and communication skills are essential.

Qualifications

• Strong analytical, investigative and problem-solving skills.
• Excellent written and verbal communication and interpersonal skills.
• Experience in IT budget consolidation, variance analysis, and cost management.

Responsibilities

• Lead IT budget planning and cost optimization initiatives.
• Administer IT vendor contracts, renewals, and terminations with Legal and senior management.
• Maintain inventories of software licenses and IT assets; manage license lifecycles.
• Centralize IT policies, governance, and compliance documentation and monitor audits.
• Oversee IT onboarding/offboarding, procurement approvals, and workstation logistics.

Skills

IT governance & compliance

Vendor management

Budget analysis

Financial planning

Contract administration

Education

Bachelor's Degree in Accounting, Finance, Computer Science, Computer Engineering, Information Management, or a related field

Job description

Here’s the Difference You’ll Make

In this role, you'll ensure the effective management of IT resources, budgets, vendors, contracts, and governance requirements. You'll drive cost optimization, compliance, and operational efficiency while enabling IT teams to deliver reliable services to the business.

What You'll Do

Budget & Cost Management

• Lead the consolidation, analysis, and management of periodic IT budget planning.
• Support annual IT budget preparation, recasting, and cost optimization initiatives.
• Monitor IT expenditures, reconcile invoices, and analyze budget variances.
• Identify opportunities for cost savings through license optimization, vendor consolidation, and improved resource utilization.

Contract & Vendor Management

• Administer IT vendor contracts, including renewals, amendments, and terminations in coordination with Legal and senior management.
• Maintain a centralized repository of IT contracts and monitor renewals, expirations, and compliance requirements.
• Coordinate vendor performance reviews, SLA monitoring, and issue resolution with IT teams.
• Support effective vendor relationships to ensure service continuity and performance.

Software License & IT Asset Management

• Maintain accurate inventories of software licenses, warranties, subscriptions, and IT assets.
• Manage the lifecycle of IT licenses and ensure proper tracking and compliance.
• Support license true-ups and mitigate financial and compliance risks associated with vendor audits.
• Strengthen financial governance through effective IT asset budget management and forecasting.
• Optimize purchase requisition processing and IT asset-related expenditures.

IT Governance & Compliance

• Centralize and maintain technical documentation to ensure accessibility and version control.
• Manage the lifecycle of IT policies and procedures, including creation, updates, approvals, and retention.
• Track IT audit findings and coordinate timely resolution based on established deadlines.
• Ensure IT administrative processes comply with governance and control requirements.

Administrative & Operational Support

• Process IT purchase requisitions and facilitate required approvals for procurement activities.
• Oversee IT onboarding and offboarding requirements, including equipment, access permissions, and workstation setup.
• Manage schedules and administrative requirements for organic and inorganic IT resources.
• Coordinate IT facility requests, office moves, and workstation logistics.
• Provide additional operational and administrative support as required.

You're a good fit if you..

• Bachelor's Degree in Accounting, Finance, Computer Science, Computer Engineering, Information Management, or a related field.
• At least 2–5 years of relevant work experience in IT resource administration, IT operations, finance, procurement, vendor management, or related functions.
• Strong experience in IT budget consolidation, variance analysis, cost management, and financial planning.
• Knowledge and experience in IT contract administration, SLA monitoring, and vendor performance management.
• Experience managing software/hardware inventories and IT license lifecycles.
• Strong analytical, investigative, problem-solving, and project management skills.
• Excellent written and verbal communication and interpersonal skills.
• Strong attention to detail, accuracy, efficiency, and ability to meet tight deadlines.
• Customer-focused and data-driven mindset.

What’s in it for you at 2GO

Own enterprise impact. You are trusted to influence decisions and enable the business to perform at its best.

Grow in a valued community. You work in a culture that listens, collaborates, and invests in your long-term success.

Excel through expertise. You are empowered and recognized for delivering high standards and smart solutions.

Be recognized and feel valued—at work and beyond. Receive and enjoy competitive compensation, performance bonuses, incentives, travel perks, Day 1 access to health and wellness programs and paid time off designed to support your well-bein