Document Control Coordinator

Vectrus, Inc; Subic; On-site; PHP 335,000 - 580,000; Full time

Job summary

Vectrus, Inc seeks a Document Control Coordinator to administer and maintain FM documentation in accordance with policies and quality procedures. You will ensure lifecycle integrity, audit readiness, and compliance across PMs, DMOs, projects, and records.

Position emphasizes preparing reports, managing Maximo attachments, and supporting audits under the Facility Maintenance Manager. Philippines location in Subic area; driver’s license and local eligibility required.

Qualifications

• Minimum 3 years of experience in an office environment.
• High School Diploma or Equivalent is required.
• Associates degree preferred.
• Philippines Driver’s License is required.
• Must be a Filipino Citizen.

Responsibilities

• Maintain controlled FM documents including PWS, TDPs, WIs, SOPs, LOTDs, technical manuals, engineering drawings, forms, PM procedures, and quality records.
• Maintain document control registers, revision history, approvals, distribution, retention, and archival of controlled records.
• Support the Facility Maintenance Manager by preparing weekly/monthly reports, dashboards, KPI reports, transition documentation, risk registers, and executive summaries.
• Maintain Maximo document attachments and ensure supporting documentation is uploaded and traceable for PMs, DMOs, projects, and special work.
• Administer FM SharePoint document libraries, folder structures, permissions, and version control.
• Support audits, ICAR/CAR/OFI responses, customer inspections, and ensure document compliance with V2X procedures and contractual requirements.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Independent working

Teamwork

Education

High School Diploma

Associates degree preferred

Tools

Maximo

Microsoft Office

Job description

**This position will be physically located in the Philippines in support of LOGCAP**

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

The Document Control Coordinator is responsible for administering and maintaining all controlled Facility Maintenance (FM) documentation in accordance with V2X policies, customer requirements, contractual obligations, and applicable quality management procedures. Working under the direction of the Facility Maintenance Manager, the position ensures controlled documents, technical publications, work instructions, maintenance records, reports, and correspondence are properly reviewed, approved, distributed, tracked, archived, and maintained throughout their lifecycle. The position supports FM operations by ensuring document integrity, audit readiness, and compliance with V2X processes

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.

• Maintain controlled FM documents including PWS, TDPs, WIs, SOPs, LOTDs, technical manuals, engineering drawings, forms, PM procedures, and quality records.
• Maintain document control registers, revision history, approvals, distribution, retention, and archival of controlled records.
• Support the Facility Maintenance Manager by preparing weekly/monthly reports, dashboards, KPI reports, transition documentation, risk registers, and executive summaries.
• Maintain Maximo document attachments and ensure supporting documentation is uploaded and traceable for PMs, DMOs, projects, and special work.
• Administer FM SharePoint document libraries, folder structures, permissions, and version control.
• Support audits, ICAR/CAR/OFI responses, customer inspections, and ensure document compliance with V2X procedures and contractual requirements.

Qualifications

• Minimum Qualifications:
  • One-year related experience may be substituted for one year of education, if degree is required.
  • High School Diploma or Equivalent is required
  • Associates degree preferred
  • Philippines Driver’s License is required
  • Must be a Filipino Citizen
• Experience:
  • Minimum 3 years’ experience in an office environment.
  • Advanced knowledge of Maximo and Microsoft Office 2013/2016 Suite
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Prior experience in office administration or related field preferred
  • Must be efficient using office equipment.
• Working Conditions:
  • Must be capable of working in extreme weather conditions with temperatures exceeding 100 degrees Fahrenheit with high humidity
  • Adjustable to changing weather and environmental conditions.
• Physical Requirements:
  • Must be able to lift/push/pull 25 lbs.; Work will require walking up and down stairs, prolonged standing, prolonged sitting. Employee use of personal protective equipment (PPE) is required for some situations. PPE includes, but is not limited to, head, foot, torso, respiratory, vision, and hearing protective devices. Must comply with all Fire and Safety Regulations and post policies.

We are committed to an inclusive and diverse workplace that values and supports the contributions for each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an equal Opportunity/ Affinitive Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.