Document Analyst

Philippine Span Asia Carrier Corporation - PSACC; Cebu City; On-site; PHP 279,000 - 424,000; Full time

Job summary

A logistics company is seeking a document management specialist who will be responsible for handling and maintaining company documents. The ideal candidate must be a college graduate, proficient in Excel and Google Sheets, and trustworthy. This role involves monitoring documents for integrity, providing administrative support, and working both independently and in a team environment. Important qualities include dedication and the ability to prioritize tasks effectively.

Qualifications

• Must be a college graduate with proficiency in Excel and Google Sheets.
• Needs to be trustworthy, dedicated, and hardworking.
• Ability to work independently and as part of a team is essential.
• Strong data organization and storage understanding.
• Trustworthy, dedicated, and hardworking.
• Able to work independently and in a team.
• Able to prioritize tasks and meet deadlines.

Responsibilities

• Handle and maintain all company documents securely.
• Monitor and log all documents transmitted for integrity.
• Assist in filing, scanning, and composing reports.
• Establishes comprehensive document monitoring to avoid overlooked items.
• Ensures Netsuite Bills (APVs) have attached scan copies of third party documents.
• Returns incomplete documents and conducts follow ups.
• Provides administrative assistance including filing, scanning, printing, reporting, and data entry.

Skills

Computer literacy

Data organization and storage knowledge

Report writing

Attention to detail

Time management

Independent work

Deadline adherence

Education

College graduate

Tools

Excel

Google Sheets

Job description

Responsible for the handling and maintenance of company documents. The role is to store, catalogue, manage, file, review and process documents. Which may involve maintaining paper files or electronic files or even database for documents. Also, must develop and maintain system for documents storage, processing, monitoring and are responsible for document security and access.

Job Responsibilities

• Collates, Review, logs and monitor all documents transmitted
• Responsible in maintaining the integrity of the documents free from any alteration
• Transmit complete documents to specific AP Analyst for payment processing.
• Establish comprehensive document monitoring, in order to mitigate or remove overlook documents.
• Responsible in assuring that all Netsuite Bills ( APVs ) has attached scan copies of third party documents
• Responsible in returning incomplete documents and also making follow ups
• Provide administrative assistance which include filing, scanning, printing, composing reports, may conduct research and data entry.

Qualifications

• At least college graduate
• Computer literate especially knows how to use excel & google sheets
• Knows how to do records and reports
• Data organization and storage knowledge
• Trustworthy, dedicated, and hardworking
• Able to work independently and in a team environment
• Able to prioritize responsibilities and adhere to deadlines