Digital AR Accountant (Work From Home)

Persona; Philippines; Remote; PHP 344,000 - 620,000; Part time

Benefits offered by this job

Best salaries

Remote work from the Philippines

Growth opportunities

Fast-paced environment

Full benefits

Job summary

Persona is seeking a part-time remote Digital AR Accountant based in the Philippines or Southeast Asia to manage accounts receivable, invoicing, and client payouts for a Los Angeles-based talent management company. This role focuses on invoicing brands, tracking collections, reconciling payments, and performing accounting duties across the digital division.

The ideal candidate will handle AR reports, journal entries, and monthly close activities in Sage, while coordinating with the Head of

Qualifications

• Experience in accounting or bookkeeping with AR, invoicing, payment tracking and collections.
• Strong AR processes, payment reconciliation, and financial recordkeeping.
• Ability to calculate client payment allocations, commissions, and outstanding balances.
• Working knowledge of general ledger, journal entries, and month-end processes.
• Analytical and numerical skills with attention to detail.
• Organized, with well-documented records and documentation.

Responsibilities

• Create and send invoices to brands and platforms; track paid/outstanding invoices; record payments against invoices.
• Record and reconcile client payments; maintain client trust account records; prepare payout calculations.
• Prepare monthly journal entries in Sage for digital division revenue; support month-end close and audits.
• Enter vendor bills and record journal entries for bank activity and accruals.
• Maintain supporting schedules for accruals, prepaids, fixed assets; assist with recurring close tasks.
• Generate weekly/bi-monthly reports; ensure accurate documentation and approvals.

Tools

HubSpot

Sage

Bill.com

Job description

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that’s almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn’t. By recruiting globally for specific client roles, we’ve grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that’s you, and one of our open roles fits, we’d like to meet you.

Role Summary

We are seeking a detail-oriented Digital AR Accountant to manage accounts receivable and support broader accounting operations for the digital division of a Los Angeles-based talent management company.

This role focuses on invoicing brands and platforms for creator bookings, tracking collections, reconciling incoming payments, and calculating client payouts and company commissions. You will maintain accurate records of funds received on behalf of creator clients, prepare weekly accounts receivable reports, and support monthly revenue recognition and financial close activities.

You will also assist with general accounting responsibilities, including accounts payable, journal entries, accruals, prepaids, and fixed asset schedules. Working closely with the Head of Finance and digital management team, you will help ensure that financial records are accurate, payments are properly tracked, and reporting deadlines are consistently met.

This is a part-time remote role open to candidates based in the Philippines and Southeast Asia.

Key Responsibilities

Invoicing & Collections

• Create and send invoices to brands and platforms in HubSpot for digital creator bookings.
• Monitor paid and outstanding invoices and follow up on overdue payments.
• Record incoming payments against the correct invoices and creator accounts.
• Investigate and resolve payment discrepancies in coordination with digital managers and external counterparties.

Client Trust Account & Payout Calculations

• Track incoming payments to the client trust account and maintain accurate records in HubSpot.
• Reconcile received payments against the appropriate invoices and client accounts.
• Calculate the allocation of each payment between the creator client's share and the company's commission.
• Prepare client payout and commission calculations for the Head of Finance's review twice per month.
• Generate client funds reports showing amounts collected, paid out, and outstanding for each client.
• Maintain accurate supporting records while following established financial controls and approval procedures.
• Use view-only access to the client trust account to verify incoming funds; all transfers and payouts are handled by the Head of Finance.
• Prepare weekly reports for digital managers showing paid and outstanding bookings by client.
• Maintain complete supporting documentation for each booking, including contracts, invoices, payment records, and payout calculations.
• Organize financial records and supporting documentation for month-end close and annual audit requirements.
• Update projection files using confirmed and paid amounts recorded in HubSpot.
• Prepare monthly journal entries in Sage to record digital division revenue.
• Provide additional financial reports and accounting support as needed.

General Accounting Support

• Enter vendor bills and assign appropriate general ledger codes in Bill.com.
• Prepare and record journal entries in Sage for bank activity, interest income, and other accounting transactions.
• Prepare monthly accrual, prepaid expense, and fixed asset journal entries.
• Maintain supporting schedules for accruals, prepaid expenses, and fixed assets.
• Assist with recurring accounting processes and month-end close activities.
• Support additional accounting and reporting tasks as requested by the Head of Finance.

Required Qualifications

• Experience in accounting or bookkeeping, with demonstrated responsibility for accounts receivable, invoicing, payment tracking, and collections.
• Strong understanding of accounts receivable processes, payment reconciliation, and financial recordkeeping.
• Ability to accurately calculate client payment allocations, commissions, and outstanding balances.
• Working knowledge of general ledger accounting, journal entries, and month-end accounting processes.
• Strong analytical and numerical skills with excellent attention to detail.
• Ability to maintain accurate, well-organized accounting records and supporting documentation.
• Strong organizational skills and the ability to manage recurring weekly, twice-monthly, and monthly deadlines.
• Clear written and verbal communication skills for coordinating with internal teams and external payment counterparties.
• Ability to investigate payment discrepancies and follow through on unresolved balances.
• Ability to handle confidential financial information and follow established approval and financial control procedures.
• Comfortable working independently in a remote environment and managing multiple accounting responsibilities.
• Must be based in the Philippines or Southeast Asia and be available for a part-time remote position

Preferred Qualifications

• Experience in entertainment, talent management, creator management, digital media, or a related industry.
• Hands-on experience using HubSpot for invoicing, payment tracking, or financial reporting.
• Experience using Sage accounting software.
• Familiarity with Bill.com for accounts payable processing and general ledger coding.
• Experience managing or reconciling client funds held in trust accounts.
• Experience preparing client payout calculations, revenue splits, or commission reports.
• Experience maintaining accounting schedules for accruals, prepaid expenses, and fixed assets.
• Familiarity with month-end close procedures, financial audit documentation, and revenue reporting.
• Experience coordinating accounting activities with finance leadership and operational teams.

Tools & Technologies

• HubSpot, Sage, Bill.com, client trust account reporting, financial projection files, general ledger systems, accounting schedules, invoicing and payment tracking systems

Core Competencies

• Accounts Receivable Management: Maintains accurate invoicing, collections, payment tracking, and outstanding balance records.
• Financial Accuracy & Reconciliation: Carefully records transactions, identifies discrepancies, and validates payment allocations and commission calculations.
• Organization & Documentation: Maintains complete, accessible records of contracts, invoices, payments, client balances, and accounting schedules.
• Analytical Thinking: Reviews financial transactions and supporting records to identify inconsistencies and resolve accounting issues.
• Deadline Management: Consistently meets weekly reporting, twice-monthly payout calculation, and monthly close deadlines.
• Confidentiality & Financial Controls: Handles sensitive client financial information responsibly and respects established approval and authorization procedures.
• Cross-Functional Collaboration: Communicates effectively with finance leadership, digital managers, brands, and external payment counterparties.
• Ownership & Accountability: Takes responsibility for assigned accounting activities and follows through on outstanding invoices, reporting tasks, and reconciliations.
• Adaptability & Reliability: Balances digital accounts receivable responsibilities with general accounting support and changing operational needs.

What We Offer

• Best salaries in the industry
• work remotely from the location specified for this role permanently
• Opportunities for growth and advancement
• A fast-paced and collaborative environment
• A warm, people-first company culture
• Get paid in your currency of choice
• Full benefits

This is a part-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.