DC Booking & Logistics Coordinator

Satellite Office; Philippines; On-site; PHP 240,000 - 320,000; Full time

Job summary

Satellite Office in the Philippines is seeking an Administrative Coordinator - DC Bookings to receive, review, schedule, and confirm DC booking requests. You will coordinate inbound deliveries, maintain booking records, and serve as the main contact for suppliers and internal stakeholders.

This role emphasizes accuracy, strong organisation, and proactive communication to align bookings with DC capacity, safety standards, and service requirements.

Qualifications

• Previous experience in an administration, logistics, transport, or supply chain support role.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Ability to prioritise tasks in a fast-paced operational environment.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Strong customer service and stakeholder management skills.

Responsibilities

• Receive, process, and manage all inbound and DC booking requests.
• Review booking requests for completeness, accuracy, and compliance with established booking requirements.
• Accept, reject, or reschedule bookings based on DC capacity and priorities.
• Monitor booking schedules and identify capacity constraints or conflicts.
• Ensure booking information is accurately entered and maintained in systems.
• Maintain booking calendars, inbound sheets and appointment schedules.
• Serve as the primary contact for Suppliers and internal stakeholders regarding DC bookings.
• Communicate confirmations, amendments, cancellations, and scheduling requirements promptly.
• Escalate issues to appropriate operations teams.
• Liaise with warehouse, transport, DC Bookings and Helpdesk to align bookings with requirements.
• Support urgent, priority, and exception deliveries.
• Monitor adherence and identify scheduling improvements.
• Assist in managing daily booking volumes to optimise DC resources.
• Maintain accurate booking records and documentation.
• Generate and distribute booking reports as required.
• Monitor KPIs relating to booking compliance.
• Assist with data entry, filing, and general admin support.
• Identify recurring issues and propose improvements.

Skills

Organisational skills

Time management

Communication

Attention to detail

Stakeholder management

Customer service

Problem solving

Adaptability

Teamwork

Planning

Education

Certificate III/IV in Business Admin / Logistics

Tools

Microsoft Office

Outlook

Excel

Job description

Satellite Office in the Philippines is seeking an Administrative Coordinator - DC Bookings to receive, review, schedule, and confirm DC booking requests. You will coordinate inbound deliveries, maintain booking records, and serve as the main contact for suppliers and internal stakeholders.

This role emphasizes accuracy, strong organisation, and proactive communication to align bookings with DC capacity, safety standards, and service requirements.