Data Encoder

COLUMBIA Shipmanagement Ltd.; Manila; On-site; PHP 167,400 - 301,320; Full time

Job summary

COLUMBIA Shipmanagement Ltd. in Manila is seeking a Data Encoder to support crewing data processes and records management. You will help maintain crew documents and ensure accurate data in the company systems.

The role requires formal secretarial training and a strong command of English, along with typing and organisational skills. Familiarity with Adonis HR Crewing System is a plus, and you will perform other tasks as assigned.

Qualifications

• Formal secretarial education or equivalent training and experience.
• Strong command of English and good communication skills.
• Proficient typing and organisational abilities.
• Experience with crewing software and data management systems.
• Familiarity with Adonis HR Crewing System is advantageous.

Responsibilities

• Following up on general correspondence.
• Maintaining records of crew documents in the company designated Data system.
• Maintaining other records and details in the company designated Data system.
• Communicate with crewing sources and agencies to obtain required documents for processing in the computerised system.
• Being adequately conversant with the Company’s Management System.
• Implementing effectively the Company’s Management System.
• Contributing to the development of new or the amendment of existing procedures.
• Promoting and supporting efforts for continual improvement.
• Familiarity with the Adonis HR Crewing System is an advantage.
• Any other special tasks as may be assigned.

Skills

Typing

Organisational skills

English language

Crewing software

Data management systems

Education

Formal secretarial education or equivalent training and working experience

Tools

Adonis HR Crewing System

Job description

The Data Encoder shall have the following qualifications:

• Formal secretarial education or the equivalent training and working experience;
• A good command of the English language;
• Organisational skills
• Proficiency in using crewing software and relevant data management systems
• Familiarity with the Adonis HR Crewing System is an advantage.
• Typing / computer knowledge.

Job Description

The Data Encoder is responsible for:

• Following up on general correspondence;
• Maintaining records of crew documents in the company designated Data system;
• Maintaining other records and details in the company designated Data system;
• Communicate with crewing sources and agencies to obtain required documents for processing in the computerised system;
• Being adequately conversant with the Company’s Management System;
• Implementing effectively the Company’s Management System;
• Contributing to the development of new or the amendment of existing procedures;
• Promoting and supporting efforts for continual improvement;
• Familiarity with the Adonis HR Crewing System is an advantage.
• Any other special tasks as may be assigned.