Data Analyst w/ Executive Assistant experience

Rippedboxstation; Manila; Remote; PHP 2,362,670 - 3,544,005; Full time

Job summary

A reputable data solutions company seeks a Data Analyst with experience in Executive Assistant tasks. Your role involves preparing reports, managing data, and coordinating executive schedules. The ideal candidate has strong analytical skills and proficiency in tools like Excel and PowerBI. This position requires excellent communication skills and the ability to handle large datasets while ensuring the organization of information.

Qualifications

• Proven work experience as a Data Analyst or relevant role required.
• Familiarity with current technologies and ability to use desktop sharing.
• Experience handling large data sets and relational databases.

Responsibilities

• Prepare and edit reports, presentations, and documents.
• Manage master data and provide quality assurance of imported data.
• Coordinate executive calendars and organize complex travel itineraries.

Skills

Data analysis

Communication skills

Attention to detail

Problem solving

Project coordination

Tools

Excel

PowerBI

GSuite

Slack

Zoom

Job description

Data Analyst w/ Executive Assistant experience

About the job Data Analyst w/ Executive Assistant experience

Position: Data Analyst with Executive Assistant experience
Number of hours: 40 hours/week
Schedule: CST

Tasks required:

Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

Manage master data, including creation, updates, and deletion

Provide quality assurance of imported data, working with quality assurance analysts if necessary

Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

Handle sensitive and confidential information with the utmost discretion and professionalism

Help develop reports, analyses, and presentations

Manage and design the reporting environment, including data sources, security, and metadata

Assess tests and implementing new or upgraded software and assisting with strategic decisions on new systems

Generate reports from single or multiple systems

Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls

Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed

Assist end-users on new reports and dashboards

Other ad hoc tasks that would be assigned

Requirements:

Proven work experience as a Data Analyst or a relevant role is required

Ability to analyze existing tools and databases and provide software solution recommendations

Familiarity with current technologies, like desktop sharing, cloud services and VoIP tools with the ability to call US and Canadian numbers (GSuite, Zoom, Slack, Asana, Notion, etc.)

Working knowledge of advanced Excel functions (e.g. Power Query, Pivot Table, etc.) is a must

Demonstrated experience in handling large data sets and relational databases

Understanding of reporting & data visualization tools such as PowerBI

Excellent analytical skills - the ability to identify trends, patterns and insights from data

Strong attention to detail

Strong proficiency in office software and communication tools (MS Excel, MS Outlook, MS Powerpoint, etc.)

Knowledge of online calendars and scheduling (Calendly, Google Calendar)

Presentation skills ability to write and speak clearly to easily communicate complex ideas in a way that is easy to understand

Excellent phone, email and instant messaging communication skills

Great attention detail and strong problem solving skills

Communication skills with effective stakeholder management & conflict resolution skills

Ability to concentrate for lengthy periods and perform accurately with adequate speed

Strong verbal and written English communication skills

Adaptability and a proactive mindset

Professional demeanor and strong interpersonal skills

Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision