Data Administrator

TOA Global Pty; Pampanga; On-site; PHP 658,000 - 937,000; Full time

Job summary

TOA Global Pty in Clark, Philippines is seeking a meticulous Data Administrator to manage client records, onboarding in Xero Practice Manager (XPM), and data quality across practice systems. This onsite, full-time role offers a stable day shift and a supportive team environment.

You will oversee client intake, maintain SharePoint vaults, audits for Audit Shield, and coordinate offboarding while ensuring accurate metadata and documentation across the firm’s processes.

Qualifications

• Prior experience in practice administration, data administration, or client services within a professional services or accounting firm.
• Proficiency with XPM, Xero, and SharePoint preferred.
• Ability to manage high-volume workflows independently.
• Strong communication and documentation skills.

Responsibilities

• Client Onboarding & Intake Administration: Execute new client setups in XPM, verify documentation, establish Xero Blue profiles and SharePoint Vault folders, and configure Audit Shield portal access.
• Database Quality & Maintenance: Manage client codes, contact groups, record updates, data cleansing, and portfolio reallocations across XPM and related systems.
• Offboarding & Vault Management: Coordinate account settlements, delinkings, and archival; maintain precise SharePoint metadata and retention.
• Audit Shield & Practice Reporting: Manage renewals, updates, and claim lodgments; produce scheduled XPM and aged debtors reports.

Skills

Attention to detail

Problem solving

Clear communication

Tools

Xero Practice Manager (XPM)

Xero

SharePoint

Job description

Location: Clark, Philippines
Work Arrangement: Onsite, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 59,000 - Php 84,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

We are seeking a detail-oriented, structured Data Administrator to manage our firm's client records and core database operations, ensuring seamless client intake, maintenance, and offboarding. You will oversee client onboarding in Xero Practice Manager (XPM), administer SharePoint document vaults, manage Audit Shield workflows, and maintain pristine data quality across practice systems.

About the Partner

AFR Top 10 Prestige:

Join a premier firm ranked #10 on the AFR Top 100 Accounting Firms list with over 130 years of industry excellence.

Direct Leadership Access:

Build your expertise through daily 1:1 access to Partners and Managers who are genuinely invested in your mentorship.

Full Career Backing:

Accelerate your progression with a dedicated Graduate College, continuous technical training, and full CA support.

Global & Local Scale:

Tap into an international alliance spanning 130+ countries while collaborating with 1,200+ professionals locally.

People-First Culture:

Thrive in a relationship-driven environment connected by regular firm events, social activities, and a collaborative team spirit.

Your Impact

Client Onboarding & Intake Administration:

Execute new client setups in XPM, verify required documentation (ID checks, engagement letters, trust deeds), establish Xero Blue profiles and SharePoint Vault folders, and configure Audit Shield portal access.

Database Quality & Maintenance:

Manage client codes, contact group maintenance, record updates, periodic data cleansing, and portfolio reallocations or bulk updates across XPM and associated systems.

Offboarding & Vault Management:

Coordinate account settlements, delinkings, and record archiving for exiting clients; administer the SharePoint environment with precise metadata, document naming, and retention tracking.

Audit Shield & Practice Reporting:

Manage Audit Shield annual renewals, quote updates, and claim lodgments/monitoring; produce scheduled XPM reports and aged debtors reports to support practice operations.

What You Bring

The Experience:

Prior experience in practice administration, data administration, or client services within a professional services or accounting firm.

Technical Mastery:

Confident working with practice management systems-experience with Xero Practice Manager (XPM), Xero, and SharePoint is strongly preferred.

Core Competencies:

Demonstrated precision and attention to detail, strong problem-solving capabilities, clear professional communication skills with the confidence to request complete documentation, and the ability to manage high-volume workflows independently.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

Time for You:

Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

Tenure Recognition Program:

Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

Health & Security:

Comprehensive HMO and Life Insurance coverage from day one.

Day Shift Balance:

Enjoy a stable daytime schedule, keeping your evenings and weekends completely free.

Onsite Collaboration:

Work from our state-of-the-art facility in Clark alongside supportive colleagues, practice managers, and administrative teams.

Practice Operations Career Pathway:

Deepen your expertise in practice systems administration, data governance, and workflow automation (such as Power Automate), establishing a clear trajectory toward Practice Operations Lead, System Administrator, or Practice Manager roles.