Credit & Collections Executive

Diversey Philippines Inc.; Philippines; On-site; PHP 300,000 - 520,000; Full time

Job summary

Diversey Philippines Inc. is seeking a Credit Control Executive to reduce overdue accounts receivable and ensure accurate posting of payments.

The role involves maintaining ledgers, handling rebates and adjustments, and providing billing support to facilitate swift invoicing and payments. You will interact with customers diplomatically, perform credit analyses, set credit limits, and coordinate with the Financial Controller to meet collection goals.

Responsibilities

• Performs day-to-day processing of financial transactions to maintain up-to-date A/R
• Receives and verifies invoices and delivery orders from warehouse/3PL
• Posts and reconciles customer payments to general ledgers
• Balances daily A/R batches; prepares weekly aging reports
• Generates and mails monthly statements of accounts to customers
• Collaborates with Financial Controller to meet collection goals
• Communicates with internal sales reps to complete duties
• Performs credit analysis and sets credit limits; reviews major client accounts
• Maintains confidentiality of financial records
• Forms collection strategies to mitigate objections and ensure timely payments
• Investigates collection problems and advises on A/R policies
• Makes payment arrangements and prepares documentation for executives
• Investigates and resolves billing discrepancies
• Maintains filing system for financial documents and ensures security
• Assists in other duties as needed
• Meets customers to resolve collections matters and/or check collection

Job description

The Credit Control Executive is directly responsible for reducing the overdue AR and other related duties in posting accounts receivable payments. This includes maintaining ledgers, credit balances, and resolving account irregularities. The Credit Control Executive will also administer rebates, adjustments, and any other accounting transactions related to Accounts Receivable management. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization.

DUTIES AND RESPONSIBILITIES

• Performs the day-to-day processing of financial transactions to ensure that Account Receivable (A/R) are maintained in an effective, up to date and accurate manner.
• Receives and verify invoices and delivery orders from warehouse/third party logistics company.
• Posts and reconcile customer payments to general ledgers.
• Balances daily A/R batches; prepare and distribute weekly aging reports to key personnel.
• Generates and mails monthly statement of accounts to customers.
• Collaborate with the Financial Controller to maintain collection goals and general A/R performance levels.
• Communicate with internal sales representatives as necessary to complete job duties.
• Completes credit analysis and review of new clients. Determine credit limits and annual review of major client accounts.
• Ensures the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Forms collection strategies to mitigate customer objections to making timely A/R payments.
• Investigates collection problems and advises customers on corporate A/R policies and procedures.
• Makes arrangements for payment of outstanding and late accounts; prepare documentation for executive.
• Investigates and resolve billing discrepancies or misapplied cash transactions.
• Maintains a filing system for all financial documents.
• Ensures the confidentiality and security of all financial and employee files.
• Assists in other duties as needed and directed.

Meet the customers, resolving any collections matter and/or for check collection