Contracts Specialist

GECO Asia Pte Ltd; Muntinlupa; On-site; PHP 600,000 - 900,000; Full time

Job summary

GECO Asia Pte Ltd is seeking a Contract Specialist to review, draft, and manage legal and business documents. The role covers contract management, financial operations, and audit support to ensure accuracy and compliance across processes.

The candidate will conduct legal research, prepare memos, and coordinate with stakeholders to maintain data quality and timely reporting. Familiarity with FX, payments, and baseline controls is preferred.

Qualifications

• Bachelor's degree or higher in a relevant field.
• Experience reviewing and handling various contracts and legal documents.
• Advanced proficiency in MS Office and Google Workspace.
• Strong analytical, research, and information management skills.
• Good oral and written communication.
• Strong interpersonal and stakeholder management.

Responsibilities

• Review contracts including real estate, insurance, and commercial agreements.
• Conduct legal, factual, and records research to support requirements.
• Gather, organize, and validate information from multiple sources.
• Draft and prepare legal documents and memoranda.
• Prepare business and legal correspondence and reports.
• Review and edit legal forms for accuracy and consistency.
• Maintain databases and filing systems for legal documents.

Skills

Analytical skills

Communication skills

Stakeholder management

Attention to detail

Time management

Structured environment

Research skills

Education

Bachelors Degree in Legal Management

Business Administration

Finance

Related field

Tools

Microsoft Office

Google Workspace

Job description

Contract Specialist

Position Overview

The Contract Specialist is responsible for reviewing, drafting, and managing various legal and business documents, conducting legal and factual research, and providing administrative and financial operations support. The role ensures the accuracy, completeness, and proper management of contracts, reports, financial transactions, and documentation while supporting business operations and coordinating with relevant stakeholders.

Key Responsibilities

A. Contract Management & Legal Documentation

• Review various types of contracts, including real estate, insurance, and commercial agreements, and identify key provisions, risks, and relevant information.

• Conduct legal, factual, and records research to support business and legal requirements.

• Gather, organize, analyze, cross-check, and validate information from various sources.

• Draft and prepare legal documents, including agreements, contracts, and legal memoranda.

• Prepare business and legal correspondence, written reports, and other documentation.

• Review and edit legal forms and documents to ensure accuracy, completeness, and consistency.

• Develop, maintain, and update databases and filing systems for legal documents and records.

B. Financial & Administrative Operations

• Ensure all payment runs are finalized accurately and on time before month-end.

• Monitor supplier and employee bank details and ensure compliance with established data quality standards.

• Initiate data cleansing activities for supplier and employee master data to maintain accurate records.

• Handle foreign exchange (FX) transactions and facilitate timely and accurate foreign payments for imports in coordination with local business units.

• Prepare FX reports covering realized and unrealized gains and losses for submission to the Regional Treasury Team.

• Prepare and submit Cash Flow Reports in coordination with local business units.

• Prepare and submit Net Financial Position (NFP) Reports according to the established reporting schedule.

• Consolidate information for monthly Balanced Scorecard reporting.

• Maintain and update overtime, offset, and leave applications in PeopleCore.

• Monitor and update actual man-hours spent per process.

• Review and validate subordinate man-hours for Financial Shared Services Center (FSSC) billing purposes.

C. Project Implementation & Audit Support

• Support project implementation by providing process documentation, relevant data, and operational assistance.

• Participate in User Acceptance Testing (UAT) and document test results and findings.

• Conduct self-assessments against established performance targets and key performance indicators.

• Provide audit support by gathering and organizing required documents and responding to auditor inquiries.

• Coordinate with relevant teams to ensure timely completion of audit requirements and other assigned deliverables.

Requirements & Qualifications

Must-Have Qualifications

• Bachelor's Degree in Legal Management, Business Administration, Finance, or a related field.

• Experience in reviewing and handling different types of contracts and legal documents.

• Advanced proficiency in Microsoft Office and Google Workspace applications.

• Strong analytical, research, and information management skills.

• Good oral and written communication skills.

• Above-average interpersonal and stakeholder management skills.

• Strong attention to detail and ability to validate information accurately.

• Ability to work effectively in a structured environment.

• A collaborative team player with good organizational and time management skills.

Preferred Qualifications

• Background in Legal Management, Accounting, Business Administration, Finance, or other business-related courses.

• Experience working in a Shared Services or BPO environment.

• Ability to work under pressure and manage multiple priorities.

• Capable of working independently with minimal supervision.

• Experience working in an international and culturally diverse organization.