Construction AP & Cost Control Analyst

Cloudstaff Philippines Inc.; Philippines; Remote; PHP 781,000 - 1,228,000; Full time

Benefits offered by this job

Employee share units

Comprehensive health insurance

Company-provided PC/Laptop and fiber

Job summary

Cloudstaff Philippines Inc. seeks a Construction Cost Controller for a permanent, work-from-home role overseeing labor and material costs on company and third-party projects. You will monitor payroll, approve invoices, reconcile costs against budgets, and catch overruns early.

Reporting to the DCM with FP&A involvement, this position requires 2+ years in construction cost accounting and strong Excel/ERP skills to support weekly and monthly cost reporting.

Qualifications

• 2+ years of experience in construction cost accounting, accounts payable, or job costing.
• Experience with Yardi Voyager Job Cost or equivalent construction ERP.
• Advanced Excel skills including VLOOKUP, INDEX-MATCH, pivots and variance analysis.
• Experience auditing labor hours or payroll data against budgets.
• Detail-oriented with ability to flag discrepancies to leadership.
• Capable of meeting weekly/monthly deadlines.

Responsibilities

• Audit weekly job cost payroll and clock-in data by job code against budgets; flag overages with DCM and CM.
• Track labor and material cost trends across active jobs in project trackers; escalate cost creep.
• Reconcile third-party contractor invoices against contracted rates, scope, and payment schedules.
• Maintain Booked and In-Progress Labor & Material Cost fields in Smartsheet and Yardi.
• Partner with the DCM on weekly cost exposure reviews for all active jobs.
• Support Change Order and Contract Review, confirming costs align with approved amounts.
• Prepare monthly job cost variance reports for FP&A and Asset Management.
• Provide data for Replacement Reserve draws and Schedule I submissions.

Skills

Excel

Payroll auditing

Cost accounting

Data analysis

Tools

Smartsheet

Yardi Voyager Job Cost

Job description

Job Description

This will be a permanent work from home arrangement.

Position Summary

Newly created position responsible for construction job cost control across company-owned and third-party-managed capital projects. This role provides dedicated payroll and invoice oversight to catch cost overruns early, reconciling labor and material billing against approved budgets and contracts. It fills a current gap in job clock-in and payroll oversight, and becomes increasingly critical as the company expands its use of third-party general contractors alongside its in-house construction team.

Reports to the Director of Construction Management (DCM), with a dotted line to FP&A for monthly cost reporting.

Responsibilities and Duties

• Audit weekly job cost payroll and clock-in data by job code against approved labor budgets; flag overages to the DCM and Construction Manager (CM) within the same week they occur.
• Track labor and material cost trends across active jobs in the Company's CapEx Project Tracker and External Jobs Project Tracker; escalated cost creep before it compounds.
• Reconcile third-party general contractor invoices against contracted rates, scope of work, and payment schedules; verify no duplicate or above-contract billing.
• Maintain Booked and In-Progress Labor & Material Cost fields in Smartsheet (SSOT) and the Yardi Job Cost Module, keeping them current ahead of weekly DCM check-ins.
• Partner with the DCM on a standing weekly cadence to review cost exposure across all active jobs.
• Support Change Order and Contract Request review, confirming costs align with PAF-approved amounts before DocuSign routing.
• Prepare monthly job cost variance reports for FP&A and Asset Management.
• Supply accurate contract-vs-actual cost data to support Replacement Reserve draws and Schedule I Contract Amount submissions.

Qualifications and Requirements

• 2+ years of experience in construction cost accounting, accounts payable, or job costing (multifamily or commercial real estate preferred).
• Working knowledge of the Yardi Voyager Job Cost module or a comparable construction ERP.
• Strong Excel skills — VLOOKUP/INDEX-MATCH, pivot tables, and variance analysis on large data sets.
• Experience auditing labor hours or payroll data against budget is a strong plus.
• Comfortable identifying and escalating cost discrepancies directly to senior operational and lender-facing stakeholders.
• High attention to detail; able to work independently against recurring weekly and monthly deadlines.

Perks and Benefits

• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• In-house psychiatrist available to support employees' well-being
• International career growth and connections
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection