Concierge Team Leader - Freelance, Remote

Magic, Inc; Philippines; Remote; PHP 424,000 - 593,000; Full time

Job summary

Magic, Inc. is seeking a Concierge Team Leader to manage a remote, freelance team delivering white-glove customer service across email, social channels, and live chat. You will ensure SLAs, coach agents, and own escalations in a fast-growing wellness eCommerce brand with U.S. operations.

Reporting to clients via Magic, you’ll align day-to-day operations with leadership goals, foster a high-performing culture, and drive continuous improvement in customer experience metrics.

Qualifications

• Proven leadership experience managing CX/concierge teams.
• Hands-on expertise with CX platforms (Gorgias or Zendesk) and Shopify.
• Demonstrated ability to exercise strong judgment to deliver high-quality resolutions.

Responsibilities

• Confirm attendance and coverage each shift; partner with Workforce Management to resolve gaps.
• Set and reinforce a clear daily focus; cascade priorities to deliver a white-glove experience.

Skills

Leadership

Customer-centric mindset

Decision making

Team coaching

Tools

Gorgias

Zendesk

Shopify

Slack

Google Workspace

Job description

Concierge Team Leader - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $6.00 / hour

Description

About the Client

A fast-growing, science-led wellness eCommerce brand focused on foundational health and recovery, known for its premium, research-backed products and customer-obsessed culture. The company operates in the U.S. and sells direct-to-consumer through a modern omnichannel support experience across email, social media, and live chat.

Why does this role exist?

The Customer Experience team is short-staffed during rapid growth, and the brand needs a hands-on Team Leader to ensure white-glove service across email, social channels, and live chat. This role exists to safeguard SLAs, elevate quality and consistency, coach agents, and own escalations so customers receive timely, thoughtful, high-judgment resolutions. It also aligns day-to-day operations with leadership goals while building a high-performing, values-driven culture.

The Impact you’ll make

Performance & Coverage

• Confirm attendance and coverage each shift; partner with Workforce Management to resolve gaps.
• Monitor daily performance metrics (response time, handle time, resolution, CSAT) and quality scores.
• Flag underperformance, dissatisfaction trends, and standout wins to leadership.

Team Alignment & Culture

• Set and reinforce a clear daily focus; model ownership, candor, and care.
• Cascade priorities and empower agents to deliver a white-glove experience in every interaction.
• Share insights upward on trends, top performers, and at-risk outliers.

Coaching & Development

• Run regular 1:1s; complete QA evaluations; track coaching notes and growth commitments.
• Provide ongoing check-ins and real-time feedback to drive skill progression.
• Support onboarding and shadowing for new hires on your team.

Escalations & Workflow Operations

• Own and resolve escalations quickly; reassign when appropriate.
• Oversee day-to-day workflows across email, social, and chat to keep queues healthy.
• Document coaching opportunities when escalations reveal behavior or process gaps.

Knowledge & Training + Surge Support

• Reinforce process/policy updates; monitor training completion and follow up as needed.
• Step into the queue during surges; surface recurring ticket drivers to leadership for resolution.

Skills, Knowledge and Expertise

Required:

• Proven leadership experience managing customer support/concierge teams, ideally in eCommerce/DTC.
• Hands-on expertise with CX platforms (Gorgias or Zendesk) and Shopify; comfortable with Slack and Google Suite.
• Demonstrated ability to exercise strong judgment and discernment to deliver white-glove resolutions.

Your superpowers are...

• Technical: Gorgias and/or Zendesk, Shopify, basic order/fulfillment tooling (e.g., Shipfusion), workforce coordination tools (e.g., Deputy), social channel queue management, Google Suite, Slack.
• Operational: Queue management, SLA stewardship, QA/coaching frameworks, escalation ownership, documentation.
• Leadership: Clear communicator, coach/mentor, culture carrier (ownership, candor, care), data-informed decision-maker.
• Customer mindset: Empathy, high judgment, solution-first thinking, calm under pressure.

WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

You should apply if...

• You love leading by example—jumping into queues when needed while keeping the team focused and accountable.
• You thrive in high-growth, fast-paced environments and can translate goals into crisp daily execution.
• You believe exceptional customer care is a competitive advantage and have the discernment to make it happen.
• You are proactive, honest, and committed to developing people, not just managing metrics.

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• U.S. Business Hours

Compensation:

• $6 per hour
• No benefits package included