Compliance Officer

J.C. Piñon Construction Inc.; Quezon City; Sur place; PHP 600 000 - 1 000 000; Plein temps

Résumé du poste

J.C. Piñon Construction Inc. seeks a Compliance Officer to oversee regulatory compliance, governance, and legal documentation. You will manage SEC reporting, board administration, and contract reviews while coordinating AML/KYC and data privacy efforts.

The role requires a law/legal studies background, strong analytical skills, and the ability to work with senior management and external counsel onsite in Quezon City.

Qualifications

• Bachelor's degree in Law or Legal Studies (LL.B./JD) is required.
• Strong knowledge of Philippine corporate laws, SEC regulations, and governance.
• Familiarity with AML/KYC and data privacy regulations.
• Excellent analytical, organizational, and documentation skills.

Responsabilités

• Monitor compliance with the Revised Corporation Code and SEC rules; coordinate reports.
• Prepare GIS, Audited F/S, disclosures, and other regulatory filings on time.
• Organize Board meetings; maintain governance policies and records.
• Review contracts and legal documents for risk and compliance.
• Develop internal policies, controls, and delegation frameworks.
• Coordinate AML/KYC compliance and data privacy procedures.

Connaissances

Analytical thinking

Organizational skills

Communication skills

Documentation

Integrity and professionalism

Independent work

Onsite work readiness

Report to President

Formation

Bachelor's degree in Law or Legal Studies (LL.B./JD)

Description du poste

We are looking for a highly organized, analytical, and proactive Compliance Officer with a background in Law or Legal Studies to oversee and support the company's corporate compliance, governance, legal documentation, and internal control functions.

Ensuring compliance with applicable Philippine laws and regulations, particularly those governing corporations and investment holding companies. Key areas of responsibility include Securities and Exchange Commission (SEC) statutory filings, corporate governance, Board and committee documentation, contract review, internal policies, regulatory coordination, and applicable Anti-Money Laundering (AML) and Know Your Customer (KYC) requirements.

The Compliance Officer will collaborate closely with senior management, the Corporate Secretary, Finance, other departments, and external legal counsel to identify, assess, and address potential legal, regulatory, and operational risks.

Matters requiring formal legal opinions or legal representation will be referred to external counsel or an appropriately licensed Philippine lawyer.

Key Responsibilities:

1. Regulatory Compliance and SEC Reporting

• Monitor compliance with the Revised Corporation Code, applicable SEC regulations, and other relevant Philippine laws.
• Coordinate the preparation, review, and timely submission of statutory and regulatory reports, including the General Information Sheet (GIS), Audited Financial Statements (AFS), beneficial ownership disclosures, and other required filings.
• Maintain a compliance calendar covering regulatory deadlines, registrations, permits, and renewals.
• Coordinate responses to regulatory inquiries, notices, inspections, and information requests.

2. Corporate Governance and Board Administration

• Assist in organizing Board of Directors and committee meetings, including preparation of agendas, meeting materials, minutes, and resolutions.
• Maintain and update corporate governance policies, committee charters, approval procedures, and delegation-of-authority frameworks.
• Monitor Board resolutions, committee decisions, assigned responsibilities, and implementation deadlines.
• Maintain accurate corporate records, statutory books, ownership documentation, and other corporate secretarial records.

3. Contracts and Legal Documentation

• Conduct preliminary legal and compliance reviews of commercial agreements, service contracts, non-disclosure agreements, memoranda of understanding, and other corporate documents.
• Identify potential legal risks, contractual obligations, approval requirements, and material provisions requiring management attention.
• Assist in reviewing investment agreements, transaction documents, and supporting corporate approvals.
• Maintain an organized contract register covering executed agreements, renewal dates, key obligations, and document custodians.

4. Internal Policies, Controls, and Risk Management

• Develop, review, and update internal compliance policies, codes of conduct, and corporate governance procedures.
• Review internal approval processes, signing authorities, and delegated approval limits.
• Conduct periodic compliance assessments and recommend appropriate corrective actions.
• Provide practical compliance guidance to management and relevant departments on corporate activities, business initiatives, and internal control requirements.

5. AML/KYC, Due Diligence, and Data Privacy

• Evaluate applicable Anti-Money Laundering Act (AMLA) requirements based on the company's actual business activities and regulatory obligations.
• Coordinate risk-based Know Your Customer (KYC), Customer Due Diligence (CDD), Enhanced Due Diligence (EDD), and Ultimate Beneficial Ownership (UBO) verification, as required.
• Support compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) in handling personal and corporate information.
• Help implement appropriate safeguards and documentation procedures for due diligence and regulatory compliance.

6. Regulatory Coordination, Training, and Reporting

• Coordinate with external legal counsel on regulatory matters, SEC filings, contracts, corporate governance, and other legal concerns.
• Prepare periodic compliance reports and management updates on regulatory filings, corporate actions, contractual obligations, and identified risks.
• Monitor outstanding compliance issues and ensure timely implementation of corrective measures.
• Conduct or coordinate employee training on corporate compliance, governance, ethical standards, and applicable AML/KYC procedures.

Qualifications and Requirements:

• Educational Background (Required): Bachelor's degree in Law or Legal Studies from a recognized educational institution, such as a Bachelor of Laws (LL.B.) or Juris Doctor (JD).
• Strong understanding of Philippine corporate laws, SEC regulations, and corporate governance principles.
• Knowledge of legal documentation, contract review, regulatory compliance, and corporate secretarial processes.
• Familiarity with AML/KYC requirements and Philippine data privacy regulations.
• Excellent analytical, organizational, communication, and documentation skills.
• High attention to detail, integrity, professionalism, and the ability to handle confidential information.
• Ability to work independently while coordinating effectively with management, internal departments, and external legal professionals.
• Directly report to the President.

* The candidate must be willing to work onsite Mondays to Friday