Climate Resilience Manager

c40; Quezon City; On-site; PHP 1,137,000 - 1,390,000; Full time

Job summary

C40 is a global network of nearly 100 mayors tackling climate resilience. The Climate Resilience Manager will support the Resilient Urban Futures programme in Southeast Asia, focusing on Jakarta and Quezon City, with administrative and coordination duties under the Head of Implementation for ESEAO region.

This fixed-term 24-month role in Quezon City requires strong organisation, stakeholder engagement, and English communication.

Qualifications

• Experience providing administrative or project coordination support in an international or multi-stakeholder environment.
• Strong organisational and time-management skills with the ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills in English.
• Proficiency in Google Workspace and/or Microsoft Office.

Responsibilities

• Provide technical review support for RUF programme deliverables, and assist in managing consultants, as required.
• Provide day-to-day administrative, coordination, and event support for the Resilient Urban Futures (RUF) programme, including scheduling, documentation, internal communications, and logistics for programme meetings, events, and activities, including coordination with cities/stakeholders/ embassies, knowledge product development and knowledge sharing events, technical workshops, and capacity-building delivery.
• Organise and follow up on programme meetings, preparing agendas, taking notes, and tracking action items to completion.
• Maintain and update programme and project management tools such as workplans, delivery trackers, and monitoring platforms to ensure accurate and up-to-date information.
• Develop clear and well-formatted materials including slide decks, memos, and programme briefs.
• Coordinate procurement and contracting processes in collaboration with Legal, Grants, and Finance teams.
• Track financial and procurement data to support programme delivery, monitoring, and reporting.
• Provide ad-hoc support to the programme and delivery team as needed, such as workshop and event support.
• And any other duties appropriate for the grade

Skills

Administrative coordination

Time management

Communication skills

English proficiency

Stakeholder engagement

Tools

Google Workspace

Microsoft Office

Job description

Position title: Climate Resilience Manager

Department: Regions and Mayoral Engagement

Reporting to: Head of Implementation for East, Southeast Asia and Oceania (ESEAO)

Location: Quezon City, The Philippines - Please note that if your right to work in one of the listed locations is not confirmed at the time of applying, C40 will be unable to proceed with your application.

Salary: (Grade 4) PHP 1,263,408gross per annum - Due to its commitment to maintain equity and fairness, C40 operates on a spot salary model. This means that our employees are paid the same salary according to their grade and location.

Term: Fixed Term Contract – 24 months from the appointment date (possible extension subject to funding approval)

Background

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities.

Our international staff work with the C40 network under the leadership of city governments to deliver this mission. Using a data-driven approach, our team identifies and promotes the exchange of proven programmes and policies developed by cities; provides world-class research, technical expertise and access to key partners to deliver new programmes and policies with cities; and communicates cities’ individual achievements and collective leadership.

Diversity Statement

C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone.

We believe that when people with different life experiences are involved in decision-making, we deliver better.

We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis.

This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work.

We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective.

Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission.

If you identify as a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience.

Ifyou are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process.

C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal working environment is a learning process and we are committed to the ongoing effort.

C40 is an equal opportunities employer.

Department description

The Regions and Mayoral Engagement Team is one of the most diverse teams in C40, with staff members located in every region of the globe, representing C40 and coordinating with local cities on the ground. Key objectives of the C40 Regions and Mayoral Engagement team are regionally aligned delivery (ensuring city satisfaction and that C40 remains responsive and relevant to the needs of cities); political engagement (ensuring that C40 builds strong relations with mayors, city officials and regional entities); and effective operations (ensuring data-driven regional strategies and effective processes that support organization-wide delivery).

Resilient Urban Futures Programme

Resilient Urban Futures (RUF) is a programme funded by the Danish Ministry of Foreign Affairs that strengthens climate resilience in cities across Africa and Southeast Asia. It helps cities tackle climate risks such as coastal and urban flooding, droughts, and extreme heat, while promoting nature-based solutions. The programme combines support for planning and implementing high-impact adaptation actions, building local capacity and partnerships, and raising ambition for long-term climate resilience.

Position description

The Climate Resilience Manager will provide critical administrative, coordination, and project support to the delivery of the Resilient Urban Futures (RUF) programme to two cities in Southeast Asia: Jakarta and Quezon City. This role will support the Head of Implementation and Climate Resilience Advisors in the ESEAO region in programme operations and delivery to ensure smooth implementation and high-quality engagement with internal and external stakeholders.

Responsibilities

• Provide technical review support for RUF programme deliverables, and assist in managing consultants, as required.
• Provide day-to-day administrative, coordination, and event support for the Resilient Urban Futures (RUF) programme, including scheduling, documentation, internal communications, and logistics for programme meetings, events, and activities, including coordination with cities/stakeholders/ embassies, knowledge product development and knowledge sharing events, technical workshops, and capacity-building delivery.
• Organise and follow up on programme meetings, preparing agendas, taking notes, and tracking action items to completion.
• Maintain and update programme and project management tools such as workplans, delivery trackers, and monitoring platforms to ensure accurate and up-to-date information.
• Develop clear and well-formatted materials including slide decks, memos, and programme briefs.
• Coordinate procurement and contracting processes in collaboration with Legal, Grants, and Finance teams.
• Track financial and procurement data to support programme delivery, monitoring, and reporting.
• Provide ad-hoc support to the programme and delivery team as needed, such as workshop and event support.
• And any other duties appropriate for the grade

Person specification

• Technical knowledge and experience in the areas of climate adaptation and resilience, preferably in the Southeast Asian setting
• Experience providing administrative or project coordination support in a fast-paced, international or multi-stakeholder environment
• Strong organisational and time-management skills, with an ability to manage multiple tasks and meet deadlines
• Proficiency in tools such as Google Workspace and/or Microsoft Office
• Detail-oriented and reliable, with a proactive and solution focused approach to work
• Excellent written and verbal communication skills in English
• Experience in workshop preparation and facilitation is preferred
• Experience in managing consultants is preferred
• Experience working with the government, non-governmental organizations, and/or the private sector with a focus on sustainable cities and/or climate change will be a strong advantage
• International experience working across different cultures, languages, and time zones

Other Requirements

Applicants must already have the right to work in the Philippines. Moderate travel will be required as part of the role.

Application Process

Closing date for applications is 23rd September at 4.00pm UK Time. C40 reserves the right to close this job opening before the closing date for applications so please do submit applications early.

To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.

For any queries about the role, please contact [e-mail]. Kindly note that this email address is for recruitment related queries only. We are unable to accept CVs and cover letters sent to this inbox. We can only accept and process applications that are submitted via our website.