Chief of Staff - Executive Assistant (Night Shift)

Boomering inc; Metro Manila; On-site; PHP 900,000 - 1,800,000; Full time

Benefits offered by this job

Competitive salary package

HMO on first day of hire

Vacation leaves 15 days

Sick leaves 5 days

Annual performance reviews

Employee referral incentives

Company events and prizes

Job summary

Boomering inc is seeking an exceptional Chief of Staff / Executive Assistant to work closely with a high-performing senior executive in a fast-paced environment. This role demands strategic thinking, independent decision-making, and the ability to challenge the executive when necessary.

The ideal candidate will be highly capable, emotionally intelligent, assertive, and incredibly organized, comfortable working with strong personalities and setting boundaries.

Qualifications

• Significant experience as a Senior Executive Assistant, Chief of Staff, Executive Business Partner, or similar senior support role.
• Proven experience working directly with C-suite executives, founders, or other senior decision-makers.
• Independently manage executive priorities and make sound business decisions.
• Strong communication, negotiation, stakeholder management, and problem-solving skills.
• Exceptional organizational abilities and attention to detail.
• High emotional intelligence, professionalism, resilience, and discretion.

Responsibilities

• Serve as trusted right-hand partner to the executive, providing strategic and operational support.
• Manage the executive's priorities, commitments, and competing demands.
• Exercise independent judgment and make decisions without constant approval.
• Confidently challenge ideas and provide honest feedback, recommending alternatives when needed.
• Help the executive stay focused on high-impact activities by managing distractions.

Skills

Senior EA

Chief of Staff

Executive Partner

C-suite liaison

Stakeholder mgmt

Decision making

Discretion

Confidentiality

Communication

Organizational skills

Emotional intelligence

Job description

We are looking for an exceptional Chief of Staff / Executive Assistant to work closely with a high-performing, fast-paced senior executive.

This is not a traditional Executive Assistant position. We need someone who can think strategically, make independent decisions, take control of situations, and confidently challenge the executive when necessary.

The ideal candidate is highly capable, emotionally intelligent, assertive, and exceptionally organized. They should be comfortable working alongside a strong personality and have the confidence to push back, establish boundaries, and make sound decisions in the executive's best interests.

We are looking for someone who does not simply follow instructions but anticipates needs, solves problems, and ensures that priorities are executed effectively.

This role requires a high level of trust, professional compatibility, discretion, and accountability.

QUALIFICATIONS:

• Significant experience as a Senior Executive Assistant, Chief of Staff, Executive Business Partner, or in a similar senior executive support role.
• Proven experience working directly with C-suite executives, founders, business owners, or other senior decision-makers.
• Demonstrated ability to independently manage executive priorities and make sound business decisions.
• Strong communication, negotiation, stakeholder management, and problem-solving skills.
• Exceptional organizational abilities and attention to detail.
• High emotional intelligence, professional maturity, and resilience.
• Ability to remain composed and decisive in high-pressure environments.
• Strong proficiency in executive productivity tools, scheduling platforms, and business communication systems.
• Ability to maintain strict confidentiality and exercise excellent professional judgment.

Highly Preferred

• Experience supporting a high-profile, entrepreneurial, or particularly fast-paced executive.
• Experience in a Chief of Staff or strategic Executive Business Partner capacity.
• Proven ability to challenge senior leaders constructively and professionally.
• Experience coordinating multiple projects and managing complex stakeholder relationships.
• Demonstrated ability to operate with minimal supervision and take full ownership of responsibilities.

The Ideal Candidate - We are looking for someone who:

• Is confident, not submissive. Can respectfully disagree with an executive and explain why a different approach is better.
• Is a decision-maker, not just a task-taker. Can evaluate situations, exercise judgment, and take action independently.
• Has a strong personality and professional presence. Is comfortable engaging with influential, demanding, and high-performing individuals.
• Is emotionally mature. Understands how to manage difficult conversations, maintain boundaries, and remain composed.
• Is naturally proactive. Anticipates what needs to happen before being asked.
• Can take control. Brings structure to ambiguity, manages competing demands, and ensures things get done.
• Understands professional boundaries. Can build a close, trusted working partnership while maintaining appropriate professionalism.
• Is exceptionally dependable. Takes accountability seriously and consistently delivers high-quality work.

RESPONSIBILITIES:

A. Executive Partnership and Strategic Support

• Serve as a trusted right-hand partner to the executive, providing both strategic and operational support.
• Actively manage the executive's priorities, commitments, and competing demands.
• Exercise independent judgment and make decisions without requiring constant approval.
• Confidently challenge ideas, provide honest feedback, and recommend alternative approaches when necessary.
• Help the executive stay focused on high-impact activities by managing distractions and unnecessary commitments.
• Anticipate potential issues and proactively implement solutions.

B. Executive Management and Decision-Making

• Take ownership of the executive's calendar, meetings, schedules, and daily priorities.
• Confidently decline, redirect, or reschedule requests that do not align with business priorities.
• Act as a professional gatekeeper, protecting the executive's time and attention.
• Make informed decisions on behalf of the executive within clearly established authority.
• Manage sensitive conversations and competing stakeholder expectations with professionalism and tact.
• Bring structure, accountability, and follow-through to a fast-moving executive environment.

C. Operational Coordination and Execution

• Oversee important projects, deliverables, and executive-level initiatives.
• Coordinate with internal teams, external partners, clients, and key stakeholders.
• Monitor action items and ensure commitments are completed on time.
• Identify operational inefficiencies and recommend improvements.
• Prepare executive briefings, reports, presentations, and correspondence as needed.
• Handle confidential business matters with exceptional discretion.

D. Relationship and Stakeholder Management

• Develop a strong, trust-based professional working relationship with the executive.
• Communicate confidently with senior leaders and influential stakeholders.
• Maintain composure and sound judgment during high-pressure situations.
• Navigate challenging personalities and sensitive discussions with maturity and professionalism.
• Represent the executive professionally in meetings and communications when authorized.

If this sounds like you, then what are you waiting for? Come, join us!

Why Join Boomering?

• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with backup internet
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

Website: https://boomering.ph/

Career Portal: https://boomering.zohorecruit.com/jobs/Careers

Social Media: Boomering Inc. | Boomering Careers