Category Admin Assistant (Hybrid Work Set-up)

Hammerjack Pty Ltd; Muntinlupa; On-site; PHP 391,000 - 580,000; Full time

Job summary

ZALORA in the Philippines is seeking a driven starter to support buying administration and vendor coordination. You will collaborate across borders with Manila and Sydney teams to align on trends, orders and product data, ensuring accurate catalog presentation for customers.

The role requires strong English, sharp organization, and a proactive, hands-on approach. Flexible to join a fast-paced fashion e-commerce environment with growth opportunities.

Qualifications

• A recent graduate or early career professional with a passion to learn.
• Strong English communication, written and spoken.
• Impeccable organizational skills and attention to detail.
• Proactive, hands-on work style; strong problem-solving mindset.
• Able to juggle multiple tasks and meet deadlines.
• Willing to collaborate with Sydney teams and colleagues abroad.
• Experience with Excel and numerical data; online retail knowledge a plus.
• Willing to work in the greater Metro Manila area weekly (MCX area).
• Eager to start immediately.

Responsibilities

• Collaborate with international teams in Manila and Sydney.
• Work with THE ICONIC's Buying and Design teams on trends and priorities.
• Audit vendor and buyer information to meet high standards.
• Process buying administration tasks including product and order data.
• Report on incoming orders and communicate with factories and brands.
• Adapt as the role evolves and troubleshoot issues.
• Collaborate with ZALORA and THE ICONIC for unity and excellence.
• Take on additional responsibilities as needed.

Skills

English communication

Organizational skills

Proactivity

Multitasking

Rapport building

Excel

Attention to detail

Learning attitude

Online retail knowledge

Inventory management

Tools

Excel

Job description

RESPONSIBILITIES

• Collaborate with our international teams in Manila, Philippines and Sydney, Australia. Your role transcends borders and cultures!
• Work closely with THE ICONIC's Sydney based Buying and Design teams to get the inside scoop on upcoming trends and collaborate on tasks and priorities.
• Audit all information received from vendors and buyers, to meet our high standards. Process with accuracy, THE ICONIC's products and orders, to ensure all products are showcased to our customers, with the highest standards.
• Swiftly and accurately process buying administration tasks, including product and order raising, reporting on incoming orders, communicating with factories and brands.
• Adapt as the role evolves, show initiative and the ability to meet the changing needs of the Buying team.
• Troubleshoot issues and communicate effectively.
• Collaborate with colleagues at ZALORA and THE ICONIC, fostering a culture of unity and excellence.
• Be open to additional responsibilities, because your journey with us is full of exciting twists and turns.

REQUIREMENTS

• A recent graduate, a young professional, or a seasoned pro seeking a new direction – it doesn't matter. What matters to us is your passion and eagerness to embrace learning. Your positive attitude is what we value most!
• You wield strong English communication skills, both written and spoken.
• You have impeccable organizational skills and attention to detail.
• You're proactive and thrive in a hands-on role. Extra points for those who consider themselves private detectives and natural puzzle solvers!
• You excel at juggling multiple tasks and meeting deadlines.
• You build rapport effortlessly and can collaborate with our Sydney team in a breeze.
• You're no stranger to Excel; and your numerical data skills are on point.
• While not mandatory, an understanding of online retail and inventory management is a plus.
• You're ready to work in the greater Metro Manila area one day a week, specifically around the Muntinlupa-Cavite Expressway (MCX)
• You're eager to start your journey with us right away.

The ZALORA Story

ZALORA is Asia's leading online fashion, beauty and lifestyle destination, part of Global Fashion Group. As one of the region's pioneer large scale e-commerce platforms, ZALORA has established a strong presence throughout the region, particularly in Singapore, Indonesia, Malaysia, the Philippines, and Hong Kong enjoying over 50 million visits per month.

THE ICONIC Story

THE ICONIC is the number one fashion and lifestyle destination in Australia and New Zealand. At THE ICONIC we believe it's all about the people. Our customer focus is matched by the empowerment and support we give our employees and partners who make what we do possible. Our Buying team works collaboratively to liberate and inspire our customers, selecting the best and latest products from the most desirable brands. This team is creative, analytical and absolutely customer-focused. Our Buying team lives and breathes fashion.

Consent Disclaimer

By submitting your application for this role, you consent to ZALORA collecting, using and processing through and in ZALORA's systems all personal data included in or provided in relation to your application. The purposes for such collection, use and/or processing shall be for conducting of ZALORA's recruitment requirements for the present role, and identifying and evaluating other roles and career opportunities within ZALORA which you might be a good fit for.