Category Admin Assistant (Hybrid Work Set-up)

BF JADE E-SERVICES PHILIPPINES INC.; Muntinlupa; On-site; PHP 240,000 - 360,000; Full time

Job summary

ZALORA is seeking a detail-oriented Buying Administration Assistant to support cross-border collaboration with international teams in Manila and Sydney. You will process product and order information, audit data from vendors, and ensure accuracy and timely updates for THE ICONIC and ZALORA platforms.

Ideal candidate will have strong English skills, be highly organized, proficient in Excel, and comfortable working in a dynamic online retail environment.

Qualifications

• Fluent in English, written and spoken.
• Excellent organizational skills and attention to detail.
• Proactive, hands-on attitude with ability to multitask and meet deadlines.
• Strong Excel skills and numerical data interpretation.
• Experience with online retail and inventory management is a plus.
• Willing to work in the Metro Manila area weekly around MCX.

Responsibilities

• Collaborate with international teams in Manila, Philippines and Sydney, Australia.
• Work with THE ICONIC's Sydney Buying and Design teams to get insights on trends and priorities.
• Audit vendor and buyer information to meet high standards and ensure products are showcased correctly.
• Process buying administration tasks and report on incoming orders; communicate with factories and brands.
• Adapt as the role evolves and meet changing needs of the Buying team.
• Troubleshoot issues and communicate effectively.
• Collaborate with colleagues at ZALORA and THE ICONIC, fostering a culture of unity.
• Be open to additional responsibilities as your journey with us evolves.

Skills

English proficiency

Organizational skills

Attention to detail

Proactive

Multitasking

Excel

Inventory management knowledge

Education

Recent graduate

Job description

RESPONSIBILITIES:

• Collaborate with our international teams in Manila, Philippines and Sydney, Australia. Your role transcends borders and cultures!
• Work closely with THE ICONIC's Sydney based Buying and Design teams to get the inside scoop on upcoming trends and collaborate on tasks and priorities.
• Audit all information received from vendors and buyers, to meet our high standards. Process with accuracy, THE ICONIC’s products and orders, to ensure all products are showcased to our customers, with the highest standards.
• Swiftly and accurately process buying administration tasks, including product and order raising, reporting on incoming orders, communicating with factories and brands.
• Adapt as the role evolves, show initiative and the ability to meet the changing needs of the Buying team.
• Troubleshoot issues and communicate effectively.
• Collaborate with colleagues at ZALORA and THE ICONIC, fostering a culture of unity and excellence.
• Be open to additional responsibilities, because your journey with us is full of exciting twists and turns.

REQUIREMENTS:

• A recent graduate, a young professional, or a seasoned pro seeking a new direction – it doesn't matter. What matters to us is your passion and eagerness to embrace learning. Your positive attitude is what we value most!
• You wield strong English communication skills, both written and spoken.
• You have impeccable organizational skills and attention to detail.
• You're proactive and thrive in a hands-on role. Extra points for those who consider themselves ‘private detectives’ and natural puzzle solvers!
• You excel at juggling multiple tasks and meeting deadlines.
• You build rapport effortlessly and can collaborate with our Sydney team in a breeze.
• You're no stranger to Excel; and your numerical data skills are on point.
• While not mandatory, an understanding of online retail and inventory management is a plus.
• You're ready to work in the greater Metro Manila area one day a week, specifically around the Muntinlupa-Cavite Expressway (MCX)
• You're eager to start your journey with us right away.

The ZALORA Story

ZALORA is Asia’s leading online fashion, beauty and lifestyle destination, part of Global Fashion Group. As one of the region’s pioneer large scale e-commerce platforms, ZALORA has established a strong presence throughout the region, particularly in Singapore, Indonesia, Malaysia, the Philippines, and Hong Kong enjoying over 50 million visits per month.

ZALORA is not obligated to accept resumes from any third parties on behalf of potential candidates for any position (advertised or otherwise) by any means unless ZALORA has executed a written agreement with such third party and has expressly requested such third party for candidate referrals. Third parties who provide unsolicited resumes of candidate(s) shall waive and forfeit all rights to claim for any placement fees or referral fees in the event that such candidate is eventually engaged or employed by ZALORA or Global Fashion Group.

THE ICONIC Story

THE ICONIC is the number one fashion and lifestyle destination in Australia and New Zealand. At THE ICONIC we believe it’s all about the people. Our customer focus is matched by the empowerment and support we give our employees and partners who make what we do possible. Our Buying team works collaboratively to liberate and inspire our customers, selecting the best and latest products from the most desirable brands. This team is creative, analytical and absolutely customer-focused. Our Buying team lives and breathes fashion.

Consent Disclaimer

By submitting your application for this role, you consent to ZALORA collecting, using and processing through and in ZALORA’s systems all personal data included in or provided in relation to your application. The purposes for such collection, use and/or processing shall be for conducting of ZALORA’s recruitment requirements for the present role, and identifying and evaluating other roles and career opportunities within ZALORA which you might be a good fit for.