Business Support, Facilities Support

Jones Lang LaSalle Incorporated; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Jones Lang LaSalle Incorporated in the Philippines seeks a Facilities Coordinator and Receptionist to support Space & Asset Management. You will maintain asset registers, oversee facilities operations, and manage reception duties at the front desk.

The role covers vendor management, maintenance coordination, health and safety compliance, and administrative support for meetings and events. Strong organizational skills are essential to ensure smooth office operations.

Responsibilities

• Maintain asset registers and track office equipment and furniture.
• Oversee facilities operations and floor plan updates.
• Lead space planning initiatives and workplace optimization.
• Develop and implement facilities policies and best practices.
• Manage vendor relationships and service contracts.
• Coordinate building maintenance and safety checks.
• Handle reception duties including visitor management.
• Process facilities invoices and purchase orders.
• Support office events and meeting room bookings.
• Ensure compliance with local regulations and safety standards.

Skills

Space planning

Workplace optimization

Asset management

Vendor management

Facilities coordination

Reception duties

Administrative support

Health and safety

Job description

Facilities Coordinator and Receptionist**Space & Asset Management*** Maintain asset registers and track office equipment and furniture* Oversee overall facilities operations and strategy for the office/portfolio with office layouts and floor plan updates* Lead space planning initiatives, workplace optimization, and utilization analysis with moves/adds/changes* Develop and implement facilities policies, procedures, and best practices**Vendor Management*** Manage vendor relationships and negotiate service contracts* Oversee multiple service providers (cleaning, security, maintenance, landscaping, pest control)* Conduct vendor performance reviews and ensure compliance with SLAs* Manage facilities budgets and cost optimization initiatives**Maintenance & Operations*** Coordinate building maintenance, repairs, and reactive issues* Conduct regular facility inspections and safety checks* Manage access control, keys, and security systems* Oversee pantry supplies, office supplies, and consumables* Oversee preventive and reactive maintenance programs* Coordinate major building projects, refurbishments, and fit-outs* Manage building systems (HVAC, electrical, plumbing, fire safety)* Ensure business continuity and emergency preparedness**Health & Safety*** Maintain first aid supplies and safety equipment* Ensure compliance with local regulations, building codes, and JLL standards* Conduct risk assessments and implement safety improvements* Manage incident reporting and corrective actions* Coordinate fire safety drills and emergency response procedures**Administrative Support*** Process facilities-related invoices and purchase orders* Maintain facilities documentation and records* Support office events and setup requirements**Receptionist****Front Desk Operations*** Greet visitors and manage visitor registration/sign-in process* Issue visitor passes and notify employees of guest arrivals* Answer and direct incoming calls professionally**Administrative Support*** Manage meeting room bookings and ensure rooms are prepared* Handle incoming and outgoing mail, courier services, and package deliveries* Maintain reception area cleanliness, presentation, and organization* Update reception displays, signage, and communication boards**Office Support*** Coordinate catering orders for meetings and events* Manage office supplies inventory for common areas* Support access card issuance and management**Communication*** Serve as first point of contact for office inquiries* Relay messages and communications to appropriate staff members* Maintain visitor logs, contact directories, and emergency contact lists* Coordinate with building security and management as needed**Event Support*** Assist with office events, town halls, and special functions* Support room setup and breakdown for events* Coordinate guest lists and RSVPs for office functions**Ad-hoc Duties*** Provide general administrative support to the facilities team* Assist with office events and special projects as needed* Support health and safety protocols (temperature checks, health declarations if required)