Brokers Sales Support Assistant/Associate - Palawan (Fixed term)

Filinvest Land Inc.; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Filinvest Land Inc. in the Philippines is seeking a diligent Sales Administrative Support professional for a fixed-term assignment of 12 months.

The role will provide administrative and sales support by managing documentation, coordinating broker accreditation, maintaining records, assisting with sales transactions, and monitoring commissions and incentives. Work locations include Bataan and Palawan with a standard 8:00 AM to 5:48 PM Monday to Friday schedule, and fresh graduates are encouraged

Qualifications

• Bachelor's degree in a Business-related course preferred.
• 1–2 years of experience in sales or the real estate industry is an advantage.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Fresh graduates are encouraged to apply.

Responsibilities

• Assist the Broker Sales Team in the preparation and processing of sales-related documents.
• Maintain and update broker, client, and sales databases.
• Monitor and organize sales files, contracts, and documentation.
• Prepare correspondence, memos, endorsements, and other administrative requirements.
• Coordinate schedules, meetings, and project presentations for brokers.
• Assist in the accreditation and renewal process of brokers and broker organizations.
• Monitor submission and completeness of accreditation requirements.
• Maintain updated records of accredited brokers and their sales performance.
• Coordinate with brokers regarding company policies, guidelines, and requirements.
• Review and verify completeness of reservation documents and buyer requirements.
• Coordinate with Sales Administration, Documentation, and Operations teams for transaction processing.
• Monitor account status and assist in resolving documentation-related concerns.
• Ensure timely submission of sales documents and compliance with company procedures.
• Assist in monitoring broker sales production and performance.
• Prepare reports related to commissions, incentives, and seller payouts.
• Validate sales records and coordinate discrepancies with concerned departments.
• Support the implementation of sales incentive programs and campaigns.

Skills

Sales support

Documentation management

Education

Bachelor's degree in business-related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Fixed Term - 12 Months

Work Location: Multiple locations available (Bataan and Palawan). Applicants may indicate their preferred area of assignment.

Work Schedule: 8:00AM-5:48PM (Monday to Friday)

Provides administrative and sales support by managing documentation, coordinating broker accreditation, maintaining records, assisting with sales transactions, and monitoring commissions and incentives to ensure smooth sales operations.

Duties and Responsibilities

1. Sales and Administrative Support

• Assist the Broker Sales Team in the preparation and processing of sales-related documents.

• Maintain and update broker, client, and sales databases.

• Monitor and organize sales files, contracts, and documentation.

• Prepare correspondence, memos, endorsements, and other administrative requirements.

• Coordinate schedules, meetings, and project presentations for brokers.

2. Broker Accreditation and Management

• Assist in the accreditation and renewal process of brokers and broker organizations.

• Monitor submission and completeness of accreditation requirements.

• Maintain updated records of accredited brokers and their sales performance.

• Coordinate with brokers regarding company policies, guidelines, and requirements.

3. Sales Documentation and Processing

• Review and verify completeness of reservation documents and buyer requirements.

• Coordinate with Sales Administration, Documentation, and Operations teams for transaction processing.

• Monitor account status and assist in resolving documentation-related concerns.

• Ensure timely submission of sales documents and compliance with company procedures.

4. Incentive and Commission Monitoring

• Assist in monitoring broker sales production and performance.

• Prepare reports related to commissions, incentives, and seller payouts.

• Validate sales records and coordinate discrepancies with concerned departments.

• Support the implementation of sales incentive programs and campaigns.

Qualifications:

• Bachelor's degree in a Business-related course preferred.
• 1–2 years of experience in sales or the real estate industry is an advantage.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Fresh graduates are encouraged to apply.