Bookkeeper | Hybrid | Morning Shift

Cloudstaff Philippines Inc.; Metro Manila; Hybrid; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Flexible leave

Career growth

Office perks

PC provided

Job summary

Cloudstaff Philippines Inc. is seeking a detail‑driven Bookkeeper to join our hybrid team in the Philippines.

You’ll handle payroll for Australian clients, maintain Xero records and support practice administration and migration projects. Initially you will document processes, organise client files in Karbon, and complete data migration tasks, with growth into broader bookkeeping and tax workpapers under supervision.

Qualifications

• Australian payroll and bookkeeping experience.
• Proficient in Xero payroll and reconciliations.
• Excellent attention to detail in documentation and records.
• Ability to document processes with clear steps and screenshots.
• Strong written and spoken English.
• Experience in Australian accounting or bookkeeping practice.
• Ability to manage recurring tasks alongside project work.

Responsibilities

• Process and review payroll accurately and on time.
• Maintain Xero records including reconciliations.
• Identify discrepancies and elevate issues.
• Assist with month-end and compliance tasks.
• Maintain audit trails and supporting records.
• Set up and maintain Karbon file structures.
• File historical tax returns and records in Karbon/Ignition.
• Complete data-clean-up and migration projects.
• Monitor work, meet deadlines, provide progress updates.

Skills

Australian payroll

Xero proficiency

Attention to detail

Document processes

English communication

Recurring task management

Australian bookkeeping experience

Education

Bachelor’s degree in Accounting or related field

Tools

Karbon

Ignition

Xero

Job description

We’re Hiring: Bookkeeper

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

Join our team at Cloudstaff, the #1 workplace everywhere!

Role: Bookkeeper

Work Arrangement: Hybrid

Location: Philippines - Ortigas, Makati, Pampanga

Schedule: Morning Shift

Job description

This is a hands-on bookkeeping and practice administration role in a specialist Australian accounting firm. The successful candidate will bring strong payroll and Xero capability, while helping the Directors improve the consistency, completeness and efficiency of the firm's internal systems. During at least the first six months, the role will have a significant project and administration focus: documenting processes, organising client files in Karbon and completing the migration of historical records from Streamlined Accountants' systems. Over time, the role is expected to expand into broader bookkeeping, practice support and tax workpaper preparation under supervision.

Key responsibilities

Bookkeeping and payroll

• Process and review payroll accurately and on time, including employee changes, leave, superannuation and payroll reconciliations.

• Maintain bookkeeping records in Xero, including bank reconciliations, transaction coding, accounts payable and accounts receivable support.

• Identify discrepancies, incomplete information and unusual transactions, investigate where appropriate and elevate clearly.

• Assist with month-end and compliance-related bookkeeping tasks as directed.

• Maintain clear supporting records and audit trails for all work completed.

Practice administration and client file management

• Set up and maintain a complete, consistent Karbon file structure for every client.

• Ensure client information, correspondence, signed documents, workpapers and final deliverables are saved to the correct client record and clearly named.

• Download and file all relevant historical Streamlined Accountants tax returns, client information and supporting records in Karbon so the legacy Xero subscription can be cancelled.

• Download and file all proposals and engagement records from Ignition for both Streamlined Accountants and Worldwide Advisory.

• Complete other defined data-clean-up, archiving, migration and practice administration projects.

• Monitor assigned work, meet deadlines and provide concise progress updates, including promptly raising blockers or missing information.

Process documentation and continuous improvement

• Take ownership of converting processes explained verbally by Tara or Brad into clear, practical standard operating procedures.

• Prepare step-by-step process documents with complete, current screenshots, system navigation, decision points, naming conventions and quality-control checks.

• Test each documented process by following it independently and identify gaps, ambiguities or unnecessary steps.

• Maintain version control and update process documents when systems or procedures change.

• Proactively identify opportunities to standardise recurring work, improve file quality and reduce rework.

Tax and workpaper support

• Set up tax workpapers and supporting schedules using the firm's templates and procedures.

• Collate source documents, roll forward prior-year workpapers and prepare straightforward reconciliations for review.

• Assist with streamlined individual tax return preparation where capability and training permit.

• Do not make technical tax decisions independently; identify uncertainties and refer them to the responsible tax professional.

Qualifications and requirements

Essential experience and skills

• Strong practical experience with Australian payroll and bookkeeping.

• High-level proficiency in Xero, including payroll and reconciliations.

• Excellent attention to detail and a disciplined approach to document naming, filing and record completeness.

• Demonstrated ability to document processes clearly, including producing accurate screenshot-based procedures.

• Strong written and spoken English, with the confidence to clarify instructions and report issues early.

• Ability to manage recurring responsibilities and project work simultaneously, with minimal follow-up.

• Sound judgment when handling confidential client, payroll and financial information.

• Experience in an Australian accounting or bookkeeping practice.

Highly desirable

• Experience using Karbon for workflow, client records, email and document management.

• Experience using Ignition (formerly Practice Ignition), including proposals and engagement records.

• Experience setting up tax workpapers or preparing straightforward Australian individual tax returns for review.

• Experience with data migration, file remediation or practice-management improvement projects.

Personal attributes

• We are looking for someone who is organised, reliable and genuinely enjoys bringing order to systems and records. The right person will take ownership, ask sensible questions, follow work through to completion and be comfortable working in a small, fast-moving professional services team where priorities can evolve.

Non-negotiable skills and requirements

• Minimum 3+ years proven experience in a bookkeeping role

• Bachelor’s degree in Accounting or related field

• Expert proficiency with Xero

Perks & Benefits (Work From Office/Hybrid)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

• Up to 24 leave credits per year
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.