Bookkeeper - AP/AR & Billing Operations (006-1328)

Hunt St Pty Ltd; Philippines; On-site; PHP 1,052,000 - 1,402,000; Part time

Benefits offered by this job

Remote, contractor engagement

Flexible hours

Job summary

Hunt St is seeking a Philippines-based Bookkeeper to manage AP/AR, invoicing, and billing operations for a US-based client. The contractor role focuses on accurate billing, timely invoice deployment, and ongoing reconciliation with multiple brands.

The ideal candidate is highly organized, detail-oriented, and comfortable working independently with flexible hours aligned to US business times.

Qualifications

• 3+ years experience in bookkeeping with AP/AR, invoicing and reconciliation.
• Strong attention to detail and high accuracy.
• Experience invoicing and aging AR; translate data into billing.
• Ability to review project data for accurate billing; self-directed.

Responsibilities

• Manage day-to-day AP and AR activities.
• Prepare and deploy client invoices from activity in ClickUp.
• Monitor AR and maintain invoice/payment records.
• Perform regular bank reconciliations and resolve discrepancies.
• Track outstanding invoices and follow up on aged receivables.
• Ensure accurate billing across multiple brands and systems.

Skills

AP/AR handling

Invoicing

Reconciliation

Attention to detail

Multi-brand billing

Communication

Tools

ClickUp

Notion

Asana

DocuSign

Upwork

Job description

Looking for Philippines-based candidates

Job Role: Bookkeeper – AP/AR & Billing Operations

Compensation range: $1,500 USD - $2,000 USD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the client’s US business hours (approx. 9 AM - 5 PM, Monday to Friday, client’s time zone) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian and US companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

Our client is a U.S.-based private security and protection company providing specialised security solutions to individuals, families, executives, organisations, and high-profile clients. The business operates across multiple areas of security, including personnel, training, technology, and protective services, with an international operational footprint

Role Overview:

We’re looking for an experienced Bookkeeper to manage day-to-day accounts payable and receivable, invoicing, and reconciliation for a growing security and personal protection company with multiple brands.

This is an important role within the business, with responsibility for ensuring billing activity is accurately captured, invoices are deployed on time, and outstanding payments are properly tracked. The ideal candidate is highly organised, detail-oriented, and confident working independently without needing constant supervision or hand-holding.

Key Responsibilities:

• Manage day-to-day Accounts Payable (AP) and Accounts Receivable (AR) activities.
• Review ClickUp activity to identify completed work and billing activity.
• Prepare and deploy accurate client invoices based on activity recorded in ClickUp.
• Monitor accounts receivable and maintain accurate invoice and payment records.
• Track outstanding invoices and follow up on aged receivables as required.
• Perform regular bank and account reconciliations, identifying and resolving discrepancies.
• Review billing information across multiple brands and ensure transactions are correctly recorded.
• Maintain accurate and up-to-date bookkeeping records.
• Identify invoicing, reconciliation, or data discrepancies and proactively resolve them.
• Work with relevant team members to clarify billing information where required.
• Help maintain consistent and reliable finance processes as the business continues to grow.
• Provide visibility to the CEO on outstanding invoices, discrepancies, and other relevant bookkeeping matters

Required Skills and Qualifications:

• Proven experience as a Bookkeeper, ideally with hands-on AP, AR, invoicing, and reconciliation experience (at least 3 years)
• Strong attention to detail and a high level of accuracy.
• Experience managing invoicing and accounts receivable/aging.
• Comfortable reviewing operational or project-management data and translating it into accurate billing.
• Strong problem-solving skills and the ability to identify errors before they become issues.
• Highly organised and able to manage multiple priorities independently.
• Self-directed and proactive - able to take ownership of responsibilities without needing constant guidance.
• Strong communication skills and confidence in raising discrepancies or asking the right questions.
• Comfortable working across different software platforms and learning new systems quickly.
• Experience working with remote teams is an advantage.

Systems & Tools

The business currently works across:

• ClickUp - program management and primary source for billing activity
• Notion - internal source of truth and documentation
• Asana - media and content scheduling
• DocuSign
• Upwork

Experience with ClickUp is an advantage, but strong systems aptitude and the ability to quickly understand a new workflow are equally important.

What Success Looks Like

In this role, success means having a reliable and accurate billing process where:

• Invoices are issued accurately and on time.
• ClickUp activity is consistently reviewed and reflected in billing.
• Reconciliations are completed accurately and discrepancies are addressed promptly.
• Outstanding invoices and aging are actively monitored.
• The CEO can trust that the books and billing activity are being properly managed.
• Finance tasks are handled proactively without requiring day-to-day supervision.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")