Bookkeeper & Admin Assistant

Huntstand; Philippines; Remote; PHP 679,000 - 873,000; Full time

Job summary

Huntstand is seeking a sharp, detail-driven Bookkeeper & Admin Assistant to join our client’s team. This remote role supports the Head of Finance with data cleanup in a bespoke CRM and daily reconciliations across Xero and QuickBooks.

You’ll work with the Hong Kong-based real estate client, align with AU business hours, and operate as an Independent Contractor. Experience in account reconciliation and finance admin is essential, with strong English communication.

Qualifications

• Proven experience reconciling accounts in Xero and QuickBooks.
• An exceptional eye for detail and accuracy.
• Confidence cleaning up and organising complex data.
• Strong written and spoken English.
• Availability across Hong Kong business hours.

Responsibilities

• Initial focus: systems & data admin – audit and clean CRM-like data; standardise records; document processes.
• Bookkeeping – reconcile bank transactions in Xero/QuickBooks; process AP/AR; support payroll; prepare month-end.
• Admin support – maintain organised financial records; respond to internal queries.

Skills

Attention to detail

English proficiency

Availability for HK hours

Tools

Xero

QuickBooks

Job description

Looking for Philippines-based candidates

Job Role: Bookkeeper & Admin Assistant

Compensation range: $1400 AUD - $1,800 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A leading Hong Kong real estate agency specialising in unique and luxury homes. From its office in Central, the team handles sales, leasing and property management across the city's most sought-after addresses, including The Peak, Mid-Levels, Repulse Bay and Stanley.

The business is known for exceptional service, honest collaboration and smart use of technology, working with local, expat and international buyers, tenants and landlords.

Role Overview:

The company is looking for a sharp, detail-driven Bookkeeper & Admin Assistant to work closely with the Head of Finance.

Your first focus is bringing order to the company's bespoke CRM management system: cleaning, organising and untangling the data so the business runs on accurate, reliable records. From there, you'll own day-to-day reconciliations across Xero and QuickBooks and become a trusted support to the finance function.

Key Responsibilities:

Initial focus: systems & data admin

• Audit and clean up data in the company's bespoke CRM-style management system
• Organise, correct and standardise records so information is accurate and easy to find
• Document simple processes that keep the system clean going forward

Bookkeeping

• Reconcile bank and account transactions in Xero and QuickBooks
• Process accounts payable and receivable, including invoices and supplier payments
• Support payroll processing alongside the Head of Finance
• Prepare month-end reconciliations and reports
• Investigate and resolve discrepancies quickly and thoroughly

Admin support

• Maintain organised financial records and documentation
• Handle general finance admin and respond to internal queries

Requirements

Required Skills and Qualifications:

What You Bring

Must have

• Proven experience reconciling accounts in Xero and QuickBooks
• An exceptional eye for detail and accuracy
• Confidence cleaning up and organising complex data
• Strong written and spoken English
• Availability across Hong Kong business hours

Strong preference

• Experience with AP/AR, payroll support and month-end close
• Experience working within bespoke or CRM-based systems
• Self-directed, organised and proactive in flagging issues early

Nice to have

• Real estate or property management experience
• Experience supporting Hong Kong or international businesses

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as Independent Contractor)