Bookeeper (Hybrid)

Outsourced Quality Assured Services Inc. (ISO Certified); Quezon City; Hybrid; PHP 279,000 - 391,000; Full time

Job summary

Outsourced.ph is seeking a Bookkeeper to support our client's finance team in a hybrid Manila-based role. You will maintain financial records, reconcile accounts, process invoices in Xero, and prepare periodic financial reports to aid operations.

The ideal candidate has 5+ years of bookkeeping experience and strong Excel skills, with familiarity in Foodhub or Ezzybills as a plus. Hybrid work setup and dayshift hours are provided.

Qualifications

• Qualification in Bookkeeping, Accounting or Finance or 5+ years bookkeeping experience.
• Experience using Xero accounting software.
• Proficiency with Excel and Microsoft Office.
• Experience in account reconciliation and supplier invoice processing.
• Knowledge of Foodhub or Ezzybills is a plus.

Responsibilities

• Record and maintain daily financial transactions and records.
• Perform regular account reconciliations to ensure accuracy.
• Process supplier invoices in Xero and verify details.
• Reconcile revenue transactions and banking activity.
• Prepare weekly, monthly financial reports for management.
• Identify discrepancies and support process improvements.

Skills

Attention to detail

Analytical thinking

Time management

Written communication

Verbal communication

Organizational skills

Problem solving

Independent work

Restaurant industry knowledge

Education

Bookkeeping/Accounting qualification or 5+ years experience

Tools

Xero

Foodhub

Ezzybills

Microsoft Excel

Job description

About Us

Outsourced.ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification.

We are committed to providing an inclusive and supportive work environment where all employees can thrive. As an Outsourced team member, you will have access to a collaborative working environment, competitive compensation, professional development opportunities, work-life balance, and the opportunity to work alongside over 1,000 professionals.

Role Overview

We are seeking a Bookkeeper to support our client's finance team. This role involves maintaining financial records, processing day-to-day transactions, reconciling accounts, and preparing financial reports to support financial operations.

The Bookkeeper will collaborate with the Finance Manager to maintain accurate financial information, identify and address discrepancies, and contribute to improvements in bookkeeping processes and procedures.

Key Responsibilities

Bookkeeping & Financial Records Management

• Record and maintain daily financial transactions and accounting records.

• Perform regular account reconciliations to maintain accurate and complete financial information.

• Organize and maintain financial records using accounting software, spreadsheets, and databases.

• Ensure financial transactions are documented, classified, and recorded.

Accounts Payable & Invoice Processing

• Process supplier invoices using Xero.

• Review and verify invoice details and supplier transactions.

• Identify and report invoice discrepancies to the Finance Manager.

• Maintain updated supplier transaction records.

Sales & Revenue Reconciliation

• Reconcile daily sales transactions with Xero records and corresponding banking transactions.

• Process and reconcile revenue transactions from Foodhub.

• Investigate and address discrepancies between sales records, accounting systems, and bank transactions.

• Complete revenue and banking reconciliations within required timelines.

Financial Reporting & Analysis

• Prepare weekly, monthly, and periodic financial reports as required by the Finance Manager.

• Review financial records to identify inconsistencies, discrepancies, or unusual transactions.

• Communicate financial irregularities and concerns to the Finance Manager.

• Support financial reporting activities by maintaining complete and accurate financial data.

Accounting Systems & Process Improvement

• Maintain and update financial records using Xero, Foodhub, Ezzybills, Microsoft Excel, and other relevant applications.

• Maintain consistency and accuracy of financial information across accounting systems.

• Identify opportunities to improve bookkeeping processes and operational efficiency.

• Assist in updating financial procedures and documentation.

Requirements

• A recognized qualification in Bookkeeping, Accounting, Finance, or a related field, or at least five years of relevant bookkeeping experience.

• Knowledge and practical experience using Xero accounting software.

• Proficiency in Microsoft Office applications, particularly Excel.

• Experience in account reconciliation, supplier invoice processing, revenue reconciliation, and financial recordkeeping.

• Familiarity with Foodhub, Ezzybills, or similar accounting and financial management systems is an advantage.

• Mathematical and numerical skills with attention to detail.

• Ability to identify financial discrepancies, investigate irregularities, and communicate findings.

• Organizational, analytical, and time management skills.

• Ability to manage tasks independently and meet reporting deadlines.

• Written and verbal communication skills.

• Previous bookkeeping experience in the restaurant, hospitality, or Quick Service Restaurant (QSR) industry is an advantage.

Work Schedule (Dayshift)

• Monday to Friday, 6:00 AM – 3:00 PM (Manila Time)

Work Setup (Hybrid)

• Hybrid work arrangement.

• Candidates should have access to a suitable workspace that supports the responsibilities of the role when working remotely.