Bilingual Executive Assistant: HR, Legal & Admin

Aice Philippines Ice Cream, Inc.; Batangas City; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Holiday Gifts

Parking Space

Maternity & Paternity Leave

Job summary

Aice Philippines Ice Cream, Inc. is seeking a versatile HR/Administrative Assistant to support daily HR, legal, administrative and public affairs activities. You will coordinate with Chinese-speaking management, local staff, and external partners to ensure smooth operations.

Responsibilities include onboarding, attendance tracking, document handling, compliance tasks, and general office support. Fresh graduates are welcome; strong learning potential and integrity are valued.

Qualifications

• Bachelor’s degree or above; fresh graduates are welcome to apply, especially with learning potential.
• Fluent Chinese is required for daily communications, document reading, and coordination with Chinese-speaking management.
• Native Filipino with good command of English preferred.
• Positive, proactive, responsible and detail-oriented, with a willingness to learn and take ownership.
• Good communication, coordination and problem-solving skills.
• Able to handle multiple tasks, follow up on details and work under pressure.
• High level of integrity, confidentiality awareness and professionalism with HR/legal information.
• Proficient in Word, Excel, PowerPoint.

Responsibilities

• Support daily HR, legal, administrative and public affairs matters of Aice Philippine, including document preparation, internal coordination, meeting arrangements, filing and follow-up of key tasks.
• Assist in communication and coordination between Chinese-speaking management, local employees, external partners, service providers, government agencies and other stakeholders.
• Support HR-related work, including employee documentation, onboarding coordination, attendance and leave tracking, employee communication and other HR operational matters.
• Assist with legal and compliance-related administrative work, including contract coordination, document review follow-up, legal filing, company certificates, licenses and other corporate documents.
• Support general administrative work, including office administration, travel arrangements, procurement coordination, asset management, meeting logistics and other daily office matters.
• Assist in public affairs and external communication matters, including coordinating with local authorities, external consultants, business partners and service providers when needed.
• Complete other tasks assigned by the supervisor and business management team.

Skills

Fluent Chinese

Communication skills

Problem-solving

English proficiency

Education

Bachelor’s degree or above

Tools

Microsoft Office

Job description

Aice Philippines Ice Cream, Inc. is seeking a versatile HR/Administrative Assistant to support daily HR, legal, administrative and public affairs activities. You will coordinate with Chinese-speaking management, local staff, and external partners to ensure smooth operations.

Responsibilities include onboarding, attendance tracking, document handling, compliance tasks, and general office support. Fresh graduates are welcome; strong learning potential and integrity are valued.