Bid Coordinator

ECAM; Pasig; On-site; PHP 480,000 - 720,000; Full time

Job summary

ECAM in Manila is seeking a highly organized Bid Coordinator to support RFP/Proposal responses for CSC globally. The role also handles client onboarding, supplier registrations and procurement portal management, acting as the central point among Legal, Finance, and operations to ensure registrations and compliance.

The candidate will manage end-to-end bid processes, coordinate with cross-functional teams, and maintain up-to-date supplier portals and registrations to enable timely, compliant

Qualifications

• Experience in procurement operations, vendor registration and supplier onboarding.
• Experience supporting bid responses, RFPs and sales operations.
• Knowledge of procurement workflows and compliance documentation.
• Experience in professional services, consulting, or multinational environments is advantageous.

Responsibilities

• End-to-end bid management across RFP responses, coordinating with SMEs.
• Review requirements, define workflows and assemble compliant responses.
• Coordinate with Legal, Finance, Regional Management and others for coherence.
• Manage client procurement portals, registrations and profile accuracy.
• Support onboarding of new suppliers and monitor portal activity.

Skills

Procurement operations

Vendor registration

Supplier onboarding

Bid support

Sales operations

Finance operations

Commercial administration

Education

Bachelor's degree in business administration

Finance

Procurement

Operations or related field

Tools

SAP Ariba

Etimad

Coupa

Oracle iSupplier

Jaggaer

Tejari

SAP Fieldglass

Job description

ECAM and Crisis24 are proud members of the GardaWorld family, one of the world’s largest privately-owned security and risk management organizations. Together, we deliver comprehensive solutions that keep people and businesses safe across the globe.

Crisis24’s Crisis Security Consulting (CSC) team is seeking a Bid Coordinatorto join ourCommercial Support Team (CST)based inManila.We areseekinga highly organized detail-oriented Bid Coordinator to support RFP/Proposal responsesfor CSC globally, as well asclient onboarding, supplierregistrationsand procurement portal management.

The successful candidate will be responsiblefor managingCSC's registrations, ongoingcomplianceand RFP responses across client procurement and supplier portalsglobally.This role will act as the central point of coordination betweenCSC's client-facing teams, procurement contacts, finance, legal, compliance and operations teams to ensure thatCSCis correctly registered, approved and enabled to respond to RFPs, receive purchase orders, submit invoices and maintain good standing with key clients.

Duties & Responsibilities:

RFP and Proposal Support

• End-to-end bid management of strategic RFP responses across allCSCservice lines, owning regular check ins and kick-off calls
• Reviewing and summarizing requirements, defining workflows, and aligning responsibilities with SMEs.
• Collating CVs,case studies,credentialsand legal commentary in line with RFP requirements
• Collaborate with the globalconsultingteamsto support best practices for procurement portal management, supplieronboardingand RFP coordination
• Assembling andfinalizingcompelling and compliant responses
• Coordinate contributions from Legal, Finance, Regional Management, and other key stakeholders to ensure a coherent and fully compliant response.
• Structure and format proposal content in line with client requirements, ensuring clarity, consistency, and alignment with bid strategy.

Client Procurement Portal Management

• ManageCSC's supplier registrations across client procurement platforms
• Maintainaccurateand up-to-date company profiles on client portals, including business details, service categories, banking information, taxinformationand contact points.
• Act as a key point of contactfor CSC’s global consulting teams to support RFP / Proposal responses
• Monitor portalnotices, renewal requirements, compliancequestionnairesand document expiry dates.
• Troubleshoot portal access, user permissions, account activation, password reset and workflow issues.
• Maintain a central tracker of all active, pending, expired and at-risk client portal registrations.
• Align procurement portal management and supplier onboarding activities with the overall commercialobjectives, growthstrategyand operational prioritiesglobally
• Develop andmaintainstandard operating procedures for client procurement portal management
• Partner with the globalteamson RFP best practice evolution and professional development initiatives
• Stay informed of procurement regulations, compliancerequirementsand evolving portal standards
• Coordinate with Legal, Compliance, Finance, Tax, HR,ITand other internal teams to obtain information tomaintaincurrent andaccuratecorporate documentation required by client procurement teams
• Coordinate with other internal teams to complete new supplier onboarding requests from clients.
• Support continuous improvement initiatives to streamline vendor onboarding, registrationtrackingand portal administration processes.

Qualifications:

• 1-3years' experience in procurement operations, vendor registration, supplier onboarding, bid support, sales operations, financeoperationsor commercial administration.
• Experience working with large corporate, government, semi-governmentor professional services clientsglobally
• Hands-on experience with procurement or supplier portals such as SAP Ariba, Etimad, Coupa, OracleiSupplier, Jaggaer,Tejari, SAP Fieldglass or similar platforms.
• Strong understanding of vendor onboarding requirements, compliancedocumentationand procurement workflows.
• Experience working in a professional service, consulting, financial advisory, risk advisory, legal,accountingor multinational environment would beadvantageous.

Preferred:

• Bachelor's degree in business administration, finance, procurement,operationsor related field.
• Procurement, supply chain, projectmanagementor business operations certification would be helpful but is not essential.

Why joinECAM?

AtECAM, we invite you to make a difference. Take over a position that creates community impact.

Get to work with skillful team members and experience limitless growth.

Choose to be exceptional and be part of the never-ending cycle of innovation, transformation and evolution of surveillance technology.