AU Senior Bookkeeper (Onsite)

NAIS CORP; Pasig; Sur place; PHP 420 000 - 660 000; Plein temps

Résumé du poste

NAIS CORP is seeking an experienced Senior Bookkeeper / Administration Officer to manage day-to-day bookkeeping and financial administration. The role requires strong Xero experience, meticulous attention to detail, and the ability to keep accounts accurate and timely.

Key responsibilities include processing supplier invoices, managing accounts payable and receivable, bank reconciliations, and supporting month-end activities.

Qualifications

• Demonstrated experience in a senior bookkeeping role.
• Strong working knowledge of Xero and cloud-based accounting.
• Experience handling both AP and AR processes.
• Proven bank reconciliation skills and accuracy.
• High attention to detail and organisational ability.
• Capable of managing multiple priorities to deadlines.
• Confident communicator with staff and suppliers.

Responsabilités

• Enter supplier invoices and credits into Xero accurately and promptly.
• Review invoices for correct coding and required documentation.
• Email invoices for review and approval and chase approvals.
• Manage accounts payable batches for payment and management approval.
• Reconcile supplier statements and resolve discrepancies.
• Prepare customer invoices and apply payments to invoices.
• Maintain accurate accounts receivable records and aged receivables reports.
• Reconcile business bank accounts and company credit cards in Xero.
• Assist with month-end bookkeeping and financial reports for management.
• Maintain confidential financial information and files.

Connaissances

Senior bookkeeping experience

Xero experience

Accounts payable & receivable

Bank reconciliations

Attention to detail

Time management

Communication skills

Outils

Xero

MS Excel

MS Word

Outlook

Description du poste

Job Summary:

We are seeking an experienced and highly organised Senior Bookkeeper / Administration Officer to manage the day-to-day bookkeeping and financial administration of our business. The successful applicant will have strong Xero experience, excellent attention to detail and the ability to manage accounts accurately and efficiently.

Key Responsibilities:

Accounts Payable

• Enter supplier invoices and credit notes into Xero accurately and promptly.
• Review invoices to ensure they are correctly addressed, coded and supported by the required documentation.
• Email invoices to the appropriate staff members for review and approval.
• Follow up outstanding invoice approvals before payment due dates.
• Prepare accounts payable reports and supplier payment batches for management approval.
• Reconcile supplier statements and investigate any discrepancies.
• Maintain accurate supplier records and payment terms in Xero.
• Respond to supplier account and payment enquiries.

Accounts Receivable

• Prepare and enter customer invoices and credit notes into Xero.
• Allocate customer payments to the correct invoices.
• Monitor outstanding accounts and follow up overdue payments.
• Prepare and issue customer statements.
• Maintain accurate accounts receivable records.
• Investigate and resolve payment discrepancies and account queries.
• Provide regular aged receivables reports to management

Bank and Credit Card Reconciliations

• Reconcile all business bank accounts in Xero.
• Reconcile company credit cards and ensure receipts and supporting documents are provided.
• Correctly allocate and code all transactions.
• Investigate and resolve unreconciled or duplicated transactions.
• Ensure reconciliations are completed regularly and accounts remain accurate and up to date.

General Bookkeeping and Administration

• Maintain accurate financial records and electronic filing systems.
• Ensure invoices, receipts, approvals and supporting documents are properly filed.
• Assist with cash-flow reporting and financial reports for management.
• Assist with month-end bookkeeping and account reviews.
• Liaise with staff, customers, suppliers, accountants and external advisers.
• Monitor the accounts email inbox and respond to enquiries promptly.
• Identify inconsistencies or errors and raise them with management.
• Provide general administration and office support as required.
• Maintain confidentiality when handling financial, employee and company information.

Skills and Experience

• Demonstrated experience in a senior bookkeeping or accounts position.
• Strong working knowledge of Xero.
• Experience managing both accounts payable and accounts receivable.
• Strong bank and credit-card reconciliation skills.
• High level of accuracy and attention to detail.
• Excellent organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Confident communication skills and the ability to follow up staff, customers and suppliers professionally.
• Ability to work independently and take responsibility for maintaining accurate accounts.
• Proficiency in Microsoft Outlook, Word and Excel.
• Experience within the construction, civil or labour-hire industry would be highly regarded.

Personal Attributes

The successful applicant will be:

• Reliable, professional and trustworthy.
• Proactive and confident in following up outstanding matters.
• Methodical and highly organised.
• Able to identify and resolve discrepancies.
• Comfortable working in a busy and changing environment.
• Committed to maintaining accurate, timely and confidential financial records.