Associate – Transfer Agency (Dealing)

CO_AFATI Apex Fund Services LLP; Makati; On-site; PHP 420,000 - 540,000; Full time

Job summary

Apex Group in Manila, Philippines, is seeking an Associate in Transfer Agency (Dealing) to support global fund management clients across the investor lifecycle. You will process day-to-day TA Dealing operations from the Philippines GCC, ensuring accuracy and compliance with regulatory requirements.

The role emphasizes timely transaction processing, documentation maintenance, and collaboration within a global team.

Qualifications

• Prior experience in Transfer Agency / Investor Services is required
• Bachelor’s degree in commerce or related discipline preferred
• 1–5 years of relevant experience in TA operations
• Exposure to transaction processing, documentation, and operational workflows
• Basic understanding of TA processes and interaction with related functions

Responsibilities

• Process financial and non‑financial transactions in line with client and regulatory requirements
• Ensure accuracy, completeness, and timeliness of transaction processing
• Maintain investor and client documentation with a complete audit trail
• Identify and resolve operational issues within defined procedures
• Support in training and knowledge sharing within the team
• Handle routine transaction and client queries
• Support preparation and maintenance of SOPs and process documentation
• Follow established process controls and governance standards
• Contribute ideas to improve efficiency, quality, and turnaround times
• Ensure adherence to regulatory, compliance, and audit requirements
• Prioritize tasks effectively to meet deadlines in a high-volume environment

Skills

Strong analytical skills

Meet client deliverables

MS Excel

MS Word

English communication

Interpersonal skills

Attention to detail

Shift flexibility

Education

Bachelor’s degree in commerce or related discipline

Tools

Windows-based systems

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Associate – Transfer Agency (Dealing) Location: Manila, Philippines

Role Summary

The Transfer Agency function supports global fund management clients across the full investor lifecycle, including transaction processing, reporting, AML/KYC, registration, and payments. This role is responsible for executing day‑to‑day TA Dealing operations from the Philippines GCC, ensuring accurate transaction processing, adherence to service levels, and compliance with regulatory requirements. The role also supports team delivery and continuous improvement within a global operating environment.

Key Responsibilities

• Process financial and non‑financial transactions in line with client and regulatory requirements
• Ensure accuracy, completeness, and timeliness of transaction processing
• Maintain investor and client documentation with a complete audit trail
• Identify and resolve operational issues within defined procedures
• Support business initiatives and ad‑hoc requirements as needed
• Work effectively both independently and as part of a team
• Identify process gaps and support resolution actions
• Assist in training and knowledge sharing within the team
• Handle routine transaction and client queries
• Support preparation and maintenance of SOPs and process documentation
• Follow established process controls and governance standards
• Contribute ideas to improve efficiency, quality, and turnaround times
• Ensure adherence to regulatory, compliance, and audit requirements
• Prioritize tasks effectively to meet deadlines in a high-volume environment

Skills Required

• Strong analytical and problem-solving skills
• Ability to meet client deliverables and deadlines consistently
• Proficiency in MS Excel, Word, and Windows-based systems
• Clear and concise written and verbal communication skills in English
• Good research, issue resolution, and communication capability
• Strong interpersonal skills and ability to collaborate effectively
• High adaptability, resilience, and strong work ethic
• Attention to detail with ability to manage multiple priorities
• Flexibility to work in shifts supporting global operations
• Basic understanding of risk management and control practices
• Strong planning, organization, and time management skills

Qualifications & Experience

• Prior experience in Transfer Agency / Investor Services is required
• Bachelor’s degree in commerce or related discipline preferred
• 1–5 years of relevant experience in TA operations
• Exposure to transaction processing, documentation, and operational workflows
• Basic understanding of TA processes and interaction with related functions

Additional information: We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences. We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of China for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside China for the purpose of this recruitment.

About Apex Group We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disruptive the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals. We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us