Assistant (US Visa Encoder)

Fleet Management Limited; Philippines; On-site; PHP 279,000 - 390,600; Full time

Job summary

Fleet Management Limited is inviting applications for a position focused on assisting crews with visa applications. The role involves reviewing documents, encoding information on embassy portals, and ensuring compliance with visa requirements.

Ideal candidates hold a Bachelor's degree and possess strong organizational skills. Familiarity with the Travel or Shipping industry is an advantage, along with proficiency in English. The company values diversity and is committed to an inclusive workplace.

Qualifications

• Bachelor’s degree holder (any course).
• Experience in the Travel or Shipping industry is an advantage.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist the crew in filling up the visa application form.
• Review and ensure the details on the filled-out visa application form are complete.
• Assess the supporting documents for the visa application.
• Encode the crew’s information on the US embassy’s online portal.
• Communicate with the crewing and the crew about the visa appointment.

Skills

Organizational skills

Proficiency in written and spoken English

Ability to work in a fast-paced environment

Computer savvy

Strong attention to detail

Education

Bachelor’s degree (any course)

Job description

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

• The role is responsible in ensuring that all crews are properly documented as regards to the visa requirements.

Key Roles and Responsibilities

• Assist the crew in filling up the visa application form.
• Review and ensure the details on the filled-out visa application form are complete.
• Assess that the supporting documents for the visa application are complete and in compliance with the embassy’s requirement.
• Encode the crew’s information on the US embassy’s online portal and secure a schedule for the crew.
• Communicate with the crewing and the crew about the visa appointment.
• Prepare a Guarantee Letter or endorsement.
• Request a Cash Advance to Finance for the payment of the visa cost.
• Arrange for the visa payments.
• Maintains monitoring file of applications and released visas.
• Performs other duties that as assigned.

Relationship

INTERNAL : FPD

Job Experience, Functional Knowledge and Qualifications

• Bachelor’s degree holder (any course).
• Has worked in the Travel or Shipping industry, an advantage.
• Computer savvy.
• Ability to work in a fast-paced work environment.
• Proven ability to prioritize and meet deadlines.
• Strong organizational skills and attention to detail.
• Proficiency in written and spoken English.
• Fast Learner and can work under pressures

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.