Assistant PPM Consultant - AWPM Support

Arcadis; Manila; On-site; PHP 500,000 - 800,000; Full time

Job summary

Arcadis is seeking a Project Assistant to support the project manager across the project lifecycle. Responsibilities include updating schedules, maintaining documentation, and preparing progress reports.

You will coordinate meetings, monitor progress, and support reviews to ensure timely delivery. The role requires 5+ years in project accounting/coordination, familiarity with ERP systems (Oracle ERP/EBS, SAP, MS Dynamics), and strong MS Office skills.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Minimum 5 years experience in project accounting/co-ordination/PM or related finance.
• Proficient with ERP systems (Oracle ERP/EBS, SAP, MS Dynamics) and MS Office.

Responsibilities

• Support Project Managers across the full project lifecycle, including setup, planning, scheduling, and closeout.
• Manage project financials: invoicing, POs, cash flow, working capital.
• Prepare and analyze reports: cost, labor forecasting, revenue, WIP, health checks.
• Maintain documentation and ensure compliance with mandatory requirements.
• Track progress, resources, time bookings, risks, and lessons learned; support reviews.
• Identify process improvements and train team members.

Skills

Project coordination

Financial management

Stakeholder management

Analytical thinking

Education

Bachelor's degree in Accountancy, Finance, Business Administration, or related field

Tools

Oracle ERP/EBS

SAP

Microsoft Dynamics

Microsoft Excel

Word

Outlook

Job description

Job Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description

The Project Assistant performs the timely and accurate activities related to Arcadis Way of Project Management to support the project manager across the lifecycle of a project. Responsibilities may include administrative tasks around updating schedules and resource plans, maintaining project documentation, delivering supporting information to understand project progress sand support project reviews (health checks), and preparing progress reporting information. In addition, the project assistant may be called upon to schedule meetings and coordinate communication among team members and helping to monitor project progress.

Role Accountabilities

• Support Project Managers across the full project lifecycle, including project setup, planning, scheduling, resource coordination, reporting, and project closeout activities.
• Manage project financial and administrative processes such as Oracle ERP workplan updates, project setup reviews, invoicing, purchase orders, cash flow monitoring, and working capital management.
• Prepare and analyze project reports, including cost analysis, labor forecasting, revenue performance, WIP reviews, and project health check information.
• Ensure project compliance by maintaining documentation, monitoring mandatory requirements, and coordinating with stakeholders to resolve project-related issues.
• Track project progress, resource planning, time bookings, risk registers, lessons learned, and project schedules while supporting project reviews and action follow-ups.
• Drive continuous improvement by identifying process enhancement opportunities, sharing knowledge, training team members, and proactively mitigating project risks.

Qualifications & Experience

• Bachelor's degree in Accountancy, Finance, Business Administration, or a related field.
• Minimum of 5 years of experience in project accounting, project coordination, project management, or related finance functions.
• Knowledge of project financial management, including Time & Material (T&M), Fixed Price/Lump Sum contracts, revenue recognition, forecasting, and project reporting.
• Experience using ERP systems such as Oracle ERP/EBS, SAP, or Microsoft Dynamics, with strong Microsoft Excel, Word, and Outlook skills.
• Strong analytical, problem-solving, communication, and stakeholder management skills, with the ability to work in a global offshoring environment.
• PMP, PRINCE2, or APM certification is an advantage, along with a proactive, detail-oriented, results-driven mindset and flexibility to support month-end deadlines.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work, and no matter where your next role in Arcadis takes you, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a 'people first' business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions.