Assistant Accountant II

Global Payment Holding Company; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Global Payment Holding Company in Metro Manila is seeking an Assistant Accountant to support the full accounts payable cycle. You will apply Mandarin language skills to process transactions for China and Taiwan entities, follow SOPs, and ensure accurate records with strong attention to detail and organization.

Responsibilities include reviewing invoices, entering data in Ariba and Oracle, preparing month-end closings, accruals, and employee expense audits, and collaborating with colleagues to

Qualifications

• Bachelor in Accountancy is required.
• Minimum 2 years' experience in accounts payable, general accounting, or audit.
• Proficient in MS Excel and accounting software.
• Mandarin reading, writing and speaking required.
• Fluent in English for verbal and written communications.

Responsibilities

• Process accounts payable transactions with SOP adherence for China and Taiwan entities.
• Prepare month-end closings and reconciliations.
• Audit employee expense reports for policy compliance.
• Journalize invoices in Ariba and Oracle; support payments.
• Communicate with internal teams to resolve issues.

Skills

Mandarin language

MS Excel

English communication

Education

Bachelor of Science in Accountancy

Tools

Ariba

Oracle

Job description

Summary of This Role

The Assistant Accountant is responsible for a range of accounting processing functions within the scope of full accounts payable cycle. Critical to this position is the incumbent’s ability to follow standard operating procedures (SOPs) and check compliance with Company policies. The incumbent is expected to exercise attention to detail and strong organization skills to maintain detailed records.

What Part Will You Play?

General

• Applies Mandarin skills (reading, writing, speaking) and accounting skills in analyzing and processing high volume of transactions for China and Taiwan entities
• Understand policies, implements SOPs and prescribed internal controls throughout the accounting process to ensure that only valid transactions are processed and recorded.
• Check e-mails regularly to ensure that all communications are given proper and prompt attention.
• Communicate with colleagues to request for additional information, to encourage compliance with policies, to inform of additional requirements, and/or to resolve issues.
• Perform other relevant activities (manual and system / country-specific) as may be required from time to time.
• Prepare schedules and analyses as required by immediate supervisor.
• Maintain complete and orderly files of documents processed – both hard and electronic copies, as may be applicable.
• Complete month-end closing activities and reports following the close calendar in support of US consolidation.
• Develop expertise in handling the accounting process matters over time.

The incumbent may be assigned to perform a reasonable combination of one or more of the processes covered by the full accounts payable cycle as detailed below:

Accounts Payable

• Understand the Company’s procure to pay process flow including approval requirements and controls.
• Monitor documents received for processing to ensure completeness and timely processing within the agreed timeline.
• Review all types of invoices and payment requests in detail to ensure that these are duly approved and represent valid/reasonable business expenses.
• Perform applicable analysis in determining recurring invoices, accuracy of calculations, unusual types of expenses, unusually high billed amount, and whether or not in compliance with existing policies.
• Enter reviewed invoices in Ariba and Oracle and correctly journalize transactions.
• If applicable, initiate manual payments in online banking facilities or prepares payment request templates.
• Respond to payment status follow ups as needed.

Accruals and Month-end Close

• Support the preparation of accrual information at each month-end close.
• Prepare month-end closing reports and reconciliations.
• Support tax related reporting monthly/quarterly/annually.

Employee Expense Audit

• Understand the Company policy applicable to travel and expense reimbursements and implements the same in the course of audits.
• Responsible for auditing employee expense reports within the automated tool and ensuring valid and accurate claims are processed.
• Communicate effectively with employees for policy compliance requirements.
• Perform the audit timely and within the agreed schedule.
• Analyze and handle exceptions, or escalation exceptions whenever necessary.
• Respond to employee training needs as well as status follow ups as needed.

What Are We Looking For in This Role?

Minimum Qualifications

• Graduate of Bachelor of Science in Accountancy degree from a reputable college or university.
• Minimum of (2) years combined work experience in accounts payable, general accounting, and/or audit.
• Experienced in using any accounting software/application; Proficient in MS Excel.
• Skilled in Mandarin - can read, write, and communicate
• Fluent in English – as used in effective verbal and written communications

Preferred Qualifications

• Exposure to multinational operations will be helpful.
• Experienced in using Oracle and any automated expense management tools.