Aprio PH - Administrative Assistant (Valuation and Investigations Team)

NextGenEnergyJobs; Makati; Hybrid; PHP 391,000 - 614,000; Full time

Job summary

Aprio is seeking an experienced administrative professional to support multiple partners in a fast-paced CPA and advisory firm. You will handle billing, proposals, client setup, and calendar management with a focus on accuracy and timeliness.

The role requires night shifts, a hybrid work arrangement after an initial onsite period, and strong MS Office proficiency, coupled with excellent communication and project management skills.

Qualifications

• Must work night shift 8:00 PM–5:00 AM PHT.
• Hybrid setup: initial 2 months onsite, then 2 days onsite / 3 days remote per week.
• Minimum 5 years in a management support role.
• Experience with multifaceted routine bill preparation and invoicing.
• Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) is essential.

Responsibilities

• Support multiple partners.
• Prepare proposals, engagement letters, new client setup, and presentations.
• Execute day-to-day billing, monthly statements, credits, adjustments, and expense report preparation.
• Generate reports.
• Maintain partner schedules by planning and scheduling meetings, conferences, and travel.
• Welcome clients and guests in person or on the phone.
• Manage partner prospects and leads.
• Assist with monthly firm-wide pipeline meetings and reporting.
• Arrange team meetings and events as needed.

Skills

MS Office

Multi-tasking

Project management

Communication skills

Detail orientation

Self-direction

Problem solving

Education

High school diploma or GED

Associate/Bachelor's degree preferred

Tools

MS Office Suite

Job description

Work with a nationally ranked CPA and advisory firm that is passionate for what's next.

Responsibilities

• Multiple partner support
• Preparation of proposals, engagement letters, new client setup, and presentations
• Execution of day-to-day billing, monthly statements, credits, adjustments, expense report preparation and reconciling
• Report generation
• Maintain partner's schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Welcome clients and guests by greeting them, in person or on the telephone
• Management of partner prospects and leads
• Assist with set-up of monthly firm-wide pipeline meetings and reporting
• Arrange team meetings and events, as needed

Requirements

• Amenable to work Night-shift (8:00 PM – 5:00 AM PHT)
• Work Set-up: Hybrid – Initial 2 months onsite, followed by a hybrid schedule of 2 days onsite and 3 days work-from-home per week.
• High school diploma or general education degree (GED)
• Preferred Associates/Bachelor's degree
• Minimum of five (5) years related experience in a management support role
• Experience with multifaceted routine bill preparation and invoicing
• Proficiency in MS Office with expertise in Outlook, Word, PowerPoint and Excel is essential
• Able to work additional hours occasionally
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced and time sensitive office environment
• Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct
• Aptitude for working with a diverse group of partners
• Exceptional written and verbal communication skills are necessary
• Superior organization skills and dedication to completing projects in a timely manner
• Acts as the ambassador of the department
• Ability to work independently and act as a project manager on special projects \
• Proofreads for spelling, grammar and formatting, making appropriate changes. Responsible for accuracy and clarity
• Ability to learn quickly and become proficient with Aprio’s applications