AP Payment-Associate

Publicis Groupe Holdings B.V.; Makati; On-site; PHP 391,000 - 614,000; Full time

Job summary

Publicis Re:Sources in the Philippines (Makati) is seeking an accounts payable professional to manage vendor invoices, expense claims, and intercompany payments, ensuring entries are booked in the ERP on time.

The role emphasizes accuracy, strong communication with vendors, and coordination with internal teams to resolve queries and maintain compliance with audit requirements.

Qualifications

• 1–2 years of experience in AP role
• Experience in fast paced high volume AP role will be a benefit
• Experience in media/advertising industry is an advantage but not necessary

Responsibilities

• Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
• All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team
• Processing of all staff expense claims against weekly timetable
• Payment of intercompany and overseas suppliers and RTCI’s
• Prompt and efficient handling of all supplier/staff/client queries
• Management of all filing requirements both written and online where appropriate.
• Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
• Ensure prompt resolutions of any account queries and disputes
• Supplier reconciliations within monthly timetable
• Payment of intercompany and overseas suppliers are within guidelines and on time
• Ensuring all internal record management is maintained to comply with all audit standards

Skills

BCC systems

Excel

Job description

Job Description:

Company Description

Publicis Re:Sources is at the core of Publicis Groupe, the worlds largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Resources and the Publicis Groupe agencies we support at publicisresources.com

Overview

The key Accountabilities are, but not limited to:

• Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
• All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team
• Processing of all staff expense claims against weekly timetable
• Payment of intercompany and overseas suppliers and RTCI’s
• Prompt and efficient handling of all supplier/staff/client queries
• Management of all filing requirements both written and online where appropriate.

• Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
• Ensure prompt resolutions of any account queries and disputes
• Supplier reconciliations within monthly timetable
• Payment of intercompany and overseas suppliers are within guidelines and on time
• Ensuring all internal record management is maintained to comply with all audit standards

Experience/Qualifications

• 1 – 2 years of experience in AP role
• Worked in a fast paced high volume AP role will be a benefit
• Experience in media/advertising industry is an advantage but not necessary

Knowledge

• Financial accounting knowledge, particularly in accounts payable
• Sound knowledge of Spreadsheet and analysis skills

Skills (including technology)

• Knowledge of BCC systems
• Intermediate skills in Excel

Attributes/behaviours

• Strong attention to detail within a high transactional environment across multiple agencies
• Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes
• Ability to influence suppliers on process improvement and change management projects as appropriate
• A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers.

Requirements: