Accounts Payable

Publicis Re:Sources; Manila; On-site; PHP 240,000 - 420,000; Full time

Job summary

Publicis Re:Sources in Manila is seeking an Accounts Payable professional to manage timely invoice approvals and payments within monthly timetables. You will handle staff expense claims, intercompany and overseas payments, and ensure proper filing and query resolution across vendors and agencies.

The role requires 2–5 years in AP, with advantage given to those with media/advertising experience. Strong spreadsheet and ERP skills are expected in a fast-paced environment.

Qualifications

• 2–5 years of experience in accounts payable.
• Experience in a fast-paced, high-volume AP role is a plus.
• Experience in media/advertising industry is advantageous but not required.

Responsibilities

• Process vendor invoices (media, non-media, expense claims) in ERP on time.
• Resolve account queries with vendors, agencies and internal teams.
• Process staff expense claims against the weekly timetable.
• Pay intercompany and overseas suppliers and RTCIs.
• Handle supplier/staff/client queries promptly and professionally.
• Maintain filing requirements, online and offline, per policy.
• Coordinate with agencies, clients, suppliers and Resources team.
• Ensure timely resolutions of queries and disputes.
• Perform supplier reconciliations within monthly timetable.

Skills

Accounts payable

Analytical skills

Tools

ERP system

Spreadsheet

Job description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

About the Role

The main purpose of this role is to ensure that within the monthly timetables invoices are approved and paid within the deadlines, including staff expense claims, overseas payments, maintenance of all PO history and filing and settlements of all supplier/staff/client queries

Responsibilities

• Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines
• All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team
• Processing of all staff expense claims against weekly timetable
• Payment of intercompany and overseas suppliers and RTCI's
• Prompt and efficient handling of all supplier/staff/client queries
• Management of all filing requirements both written and online where appropriate
• Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
• Ensure prompt resolutions of any account queries and disputes
• Supplier reconciliations within monthly timetable
• Payment of intercompany and overseas suppliers are within guidelines and ontime
• Ensuring all internal record management is maintained to comply with all audit standards

Qualifications

• 2 – 5 years of experience in AP role
• Worked in a fast paced high volume AP role will be a benefit
• Experience in media/advertising industry is an advantage but not necessary

Knowledge

• Financial accounting knowledge, particularly in accounts payable
• Sound knowledge of Spreadsheet and analysis