AP Officer

Smartsourcing Inc.; Cebu City; On-site; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Healthcare from Day 1

5-day Christmas Leave

Free lunch and coffee daily

Night shift differential

Job summary

Smartsourcing is hiring a full-time, onsite Accounts Payable Officer in Cebu City, Philippines. You will process a high monthly volume of invoices, code expenses, and perform three-way matching, while interacting with the CFO and Group Accountant.

The role emphasizes accuracy, timely communication, and collaboration with suppliers and internal stakeholders. Manufacturing or F&B experience is preferred, with a strong eye for detail and adherence to policy.

Qualifications

• 3+ years accounts payable experience including three-way matching
• Experience processing high invoice volumes for manufacturing or similar industries preferred
• Knowledge of accounting principles and AP controls advantageous

Responsibilities

• Process invoices accurately into the accounting system
• Code invoices to correct expense accounts and perform three-way matching
• Coordinate with CFO and Group Accountant on complex items
• Resolve supplier queries and maintain vendor relationships
• Ensure timely payment within terms and maintain reconciliations and reporting
• Assist with AP mailbox management and KPI reporting

Skills

Attention to detail

Interpersonal skills

Verbal & written communication

Adaptability to feedback

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

SAP

Job description

If you take pride in getting every invoice exactly right, this one's yours.

Hi! We're Smartsourcing, and we're hiring a full-time, onsite Accounts Payable Officer. You'll bring extra capacity and a sharp eye to a busy payables team, especially when invoices pile up toward month end.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

You will process a high monthly volume of invoices for a manufacturing business, mainly cost of goods, materials, and maintenance expenses. That means coding them to the right expense accounts, validating them through three-way matching, and following reconciliations and investigations through to closure. You'll work closely with departmental approvers, the CFO, and the Group Accountant, handling day-to-day processing independently and escalating complex or unresolved matters. The first 90 days are about timely, accurate processing and clear communication, and the role suits someone who stays polite, encouraging, and open to feedback.

Key Responsibilities

Invoice Processing & Validation

• Process invoices accurately into the accounting software.
• Categorize invoices to the correct expense accounts.
• Validate invoices against purchase orders and goods receipts through three-way matching.
• Verify that transactions comply with company financial policies and procedures.
• Process a higher volume of transactions toward month end.

Supplier Queries & Communication

• Contact suppliers and raise any queries regarding invoices.
• Work with the CFO and the Group Accountant as required.
• Communicate with suppliers and stakeholders professionally to maintain good business relationships.
• Report issues and other important information to the team lead.

Departmental Approvals & Payment Validation

• Obtain departmental approval to validate invoices where required.
• Communicate with departments on payment approvals so payments are made within the determined timeframe.
• Validate payments that are ready for payment and in line with payment terms.

Reconciliation & Investigations

• Complete statement reconciliations within approved timeframes.
• Close off goods receipts.
• Follow investigations through to closure.

Records, Tracking & Reporting

• Manage the AP mailbox and record invoices on the tracker.
• Keep invoice trackers completed within approved timeframes, and file invoices in the accounting system.
• Maintain AP reports, spreadsheets, and files.
• Prepare spend analysis reports as requested and support team KPI reporting.
• Process employee reimbursements.

Team Collaboration & Learning

• Provide additional capacity to the AP team during periods of high invoice volume.
• Support other members of the AP team.
• Work collaboratively with the team and stakeholders, building rapport in a polite and encouraging manner.
• Remain open to learning and feedback.

Artificial Intelligence (AI) Readiness and Digital Enablement

• Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations.
• Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered.
• Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration.

Experience

• At least 3 years of accounts payable experience, including three-way matching, processing a high volume of invoices, and reconciliations and allocation of payments
• Manufacturing or food and beverage (F&B) background preferred

Skills & Behaviours

• Strong attention to detail, with problem-solving and decision-making skills
• Strong interpersonal, verbal, and listening skills
• Able to articulate your experience clearly
• Good communication with suppliers and departmental approvers advantageous
• Knowledge of three-way matching, accounting principles, and accounts payable controls
• Strong awareness of confidentiality and correct handling of supplier and banking information

Education & Certifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field advantageous
• Training in accounting fundamentals, Microsoft Excel, data privacy, or information security advantageous

Tools

• Any accounting system, required
• Microsoft Office (Excel and Word), required
• SAP advantageous
• Knowledge of customer or supplier portals desirable

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.