Americas Learning Project Coordinator Associate

Ernst & Young Advisory Services Sdn Bhd; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Ernst & Young Advisory Services Sdn Bhd in Taguig City, Philippines, seeks an Americas Learning Project Coordinator – Associate to support global project administration and coordination. You will manage project plans, timelines, and communications, ensuring timely delivery of milestones and efficient collaboration across teams.

The role requires 4+ years of corporate experience with at least 2 years in project management/coordination, excellent written and verbal English, and strong MS Office

Qualifications

• 4+ years of corporate experience with 2+ years in project management/co-ordination.
• Proven ability to coordinate tasks between multiple teams and manage deadlines.
• Strong written and verbal communication; ability to produce clear meeting minutes and status reports.

Responsibilities

• Provide project administration support and help create project plans with weekly updates.
• Follow up on outstanding actions and maintain governance trackers.
• Coordinate meetings, prepare minutes, and distribute updates to stakeholders.
• Assist with budgeting, invoicing, and vendor payments related to projects.

Skills

Project coordination

Stakeholder communication

Timeline management

Budget tracking

Meeting facilitation

Education

Bachelor's degree in a relevant field

Tools

MS Project

Outlook

Excel

PowerPoint

Word

Job description

Location: Taguig City, Philippines

No. of positions: 1

Rank: 66

Type of Employment: Permanent

Overall Years of Experience: 4-5 years

Relevant Years of Experience: 2-3 years

Title: Americas Learning Project Coordinator - Associate

Service Line: CBS Sub-service Line: AWS

Position Summary

The associate would be required to work in a global team environment in delivering and managing the administrative needs of the projects for stakeholders within agreed timelines.

Resource with experience in project coordination with strong organizational skills and would be required to co-ordinate and support on the following tasks:

• Project Administration support
• Put together project plan and provide weekly updates
• Follow up on outstanding actions
• Keeping team updated on movements and changes
• Flag risks and concerns
• Newsletter/leadership communication support
• Template creation and management (Outlook)
• Support select content creation (e.g. new hires list - names and photos)
• Manage select approval aspects
• Email layout setup & editions
• Distribution
• Chasing/following up basic people stories and creating an initial draft
• Sending out Q&As for completion
• Webcast Support
• Calendar planning (coordinating dates in the diary)
• Logistics – room bookings, IT support, webcast booking form and briefings
• Project co-ordination/management
• Provide replay information and links post event
• Manage invoicing and payment
• Mailbox management
• Email set up
• Sending out emails
• Monitoring inbox for feedback and questions – responding/forwarding to appropriate person/following up that response has been sent
• Archiving
• Transition from Lotus Notes to Outlook – setting up shared mailbox
• Mailbox calendar management
• Organize placeholders for various meetings
• Issue invitation and call details
• Manage invite updates/cancellations
• Budget/invoices
• Budget/WIP reports
• Invoice processing
• Handling invoicing & payment for 3rd party vendors

Skills Requirement

• Experience in coordinating tasks between various teams.
• Minimum 4+ years of corporate experience with at least 2+ years of Project Management/Coordination
• Coordinate project meetings - produce, maintain and distribute meeting minutes, project documentation, updates, status reports, project modifications, key deliverables and approvals for project stakeholders and task owners.
• Coordinate project execution, including inputting project schedules, track status and adjustments, and ensure all milestones, actions and deadlines are met on-schedule.
• Ensure that tasks are tracked as per committed deadlines.
• Follow up on action items with key stakeholders and task owners to ensure on-time project tasks.

Desired Technical Skills

• English language skills - excellent written and verbal communication
• Knowledge in Project Management tools would be an added advantage.
• Be proficient in MS Project/Word/PowerPoint/Excel - working knowledge of MS office

Desired Behavioural Skills

• Exceptional communication skills - both written and oral
• Demonstrate strong organizational skills and structured thinking abilities
• Maintain/update all project related trackers e.g Project plan, Risk tracker, budget tracker etc.
• Demonstrate strong interpersonal and analytical skills
• Demonstrate an eye for detail
• Be flexible and willing to adjust responsibilities to align with developing business needs

Other Requirements

• Flexibility to adjust to multiple demands, shifting priorities, ambiguity and rapid change
• Responsible for supporting PM with the day-to-day management and smooth operation of various projects.

Roles and Responsibilities

Key Relationships

• EY leadership across functions, service lines and geographies
• EY Internal project teams around the world

Accountabilities

• Contributes as an effective team member and takes accountability for deliverables
• Creates value to clients independently - bringing excellent project and change management skills and past client experiences
• Deploys consulting best practice knowledge and techniques when undertaking work
• Performs rapid assessment of current landscape for clients and can provide insights around hypotheses and solutions
• As a team member, assists in providing smooth delivery of internal project/program outcomes
• Acts as a coach to client staff to support embedding capability
• Develops and manages knowledge for use across internal projects and the EY communities.

Skill Set Requirement Matrix

Technical Competency Requirement N/A

Fundamental Awareness Novice Intermediate Advanced Expert

Microsoft PowerPoint Essential

Microsoft Word Essential

Microsoft excel Essential

Microsoft Project Essential

Operational Competency Requirement

Fundamental Awareness Novice Intermediate Advanced Expert

Program/Project Management Essential

Communication skills (Comprehend, Verbal & Written) Essential

Initiate/Plan/Execute/Monitor & Control/Report/Close Essential

Comms/Financial Management/Integration/Procurement/Quality Essential

Project planning Essential

resources/Risk/Schedule/Scope Essential

Change Management Essential

Business engagement: Change Governance, Strategy & Plan/Vision & case for Change/Culture alignment/Sponsors/Stakeholder Management & Communications. Essential

Business Readiness: Plan readiness/Conduct readiness assessment/Change impact analysis/Training /Aligning organisation & roles Desirable

Business Adoption: Agree metrics/post implementation support/tracking & Desirable

monitoring/lessons learned/transfer knowledge Organizing Desirable

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