Administrative Specialist/Assistant

philippine business for social progress; Philippines; On-site; PHP 223,200 - 334,800; Full time

Job summary

The Philippine Business for Social Progress is looking for an administrative support staff in Mandaluyong City. The successful candidate will provide logistical and clerical support to the ACCESS TB Operations Team, ensuring efficient operations through various organizational tasks.

Qualifications include a college degree or equivalent experience, administrative experience preferred, and proficiency in Microsoft Office and Google applications.

Qualifications

• College graduate or 2-year associate degree with 3-year experience.
• Administrative experience in NGOs, LGUs, DOH is an advantage.
• Technically equipped in operating machines like printers and photocopiers.

Responsibilities

• Prepares administrative needs for meetings.
• Facilitates purchase requests and other administrative requests.
• Maintains inventory of office supplies and ensures availability.

Skills

Computer literacy

Written and verbal communication

Document organization

Event organizing

Basic accounting skills

Education

College graduate of any 4-year course

2-year associate degree or equivalent with 3-year experience

Tools

Microsoft Office

Google tools/applications

Job description

Job Summary

Provides administrative, logistical, and clerical support to ACCESS TB Operations Team.

Area of Assignment

PBSP Head Office (Citynet Central, Mandaluyong City)

DUTIES AND RESPONSIBILITIES

• Prepares the administrative needs in the conduct of meetings (attendance sheet, venue, meals, handouts, etc.) including documentation and liquidation;
• Prompt facilitation of purchase request, request for payments and other requests to other units;
• Provide clerical support to the project;
• Conducts and maintains inventory of units office supplies and equipment. Ensures availability when needed;
• Regular coordination with and support to the SAM, RTLs, LO, PMOs, and POs related to activities under the different project components (MDRTB, TBHIV, TCP, RSSH);
• Provide the SAM and/or Program Director assistance with strategy-based data collection and consolidation.

MINIMUM QUALIFICATION GUIDELINE

• Education: College graduate of any 4‑year course; also open to graduates of any 2‑year associate degree or equivalent with at least 3‑year work experience in doing clerical or administrative tasks.
• Experience: Administrative experience in NGOs, LGUs, DOH, Partners, and Donors is an advantage.
• Other / Special Skills: Computer literate with wide knowledge in Microsoft Office and Google tools/applications; technically equipped in preparing and operating machines like computers, printers, photocopiers, etc.; good in written and verbal communication skills; good in document organization; proficient in event organizing; basic accounting skills or experience is an advantage; physically capable to do leg work and carrying items with significant weight.