Administrative Associate

Philippine Business for Social Progress; Mandaluyong; On-site; PHP 290,000 - 402,000; Full time

Job summary

Philippine Business for Social Progress is seeking an administrative support staff to assist the ACCESS TB Operations Team with meeting logistics, paperwork, and procurement processes.

The role requires solid clerical experience, strong communication, and proficiency in MS Office and Google tools; open to diverse educational backgrounds with a minimum of 3 years' relevant work experience.

Qualifications

• 4-year college degree or 2-year associate with 3+ years clerical/administrative experience.
• Experience in NGOs, LGUs, DOH, partners, and donors is an advantage.
• Proficient in MS Office and Google tools; strong written and verbal communication; document organization; event planning; basic accounting.

Responsibilities

• Prepare administrative needs for meetings (attendance, venue, meals, handouts, documentation, liquidation).
• Process purchase requests and payments to other units.
• Provide clerical support to the project.
• Maintain inventory of office supplies and equipment; ensure availability.
• Coordinate with SAM, RTLs, LO, PMOs, and POs for project activities.
• Assist with strategy-based data collection and consolidation.
• Perform other tasks as assigned by supervisor.

Skills

MS Office

Google Tools

Document management

Event planning

Accounting basics

Clerical tasks

Education

4-year college degree or 2-year associate with 3+ years experience

Job description

Job Summary

Provides administrative, logistical, and clerical support to ACCESS TB Operations Team.

DUTIES AND RESPONSIBLITIES

• Prepares the administrative needs in the conduct of meetings (attendance sheet, venue, meals, handouts, etc.) including documentation and liquidation
• Prompt facilitation of purchase request, request for payments and other requests to other units
• Provide clerical support to the project
• Conducts and maintains inventory of unit's office supplies and equipment. Ensures availability when needed
• Regular coordination with and support to the SAM, RTLs, LO, PMOs, and POs related to activities under the different project components (MDRTB, TBHIV, TCP, RSSH)
• Provide the SAM and/or Program Director assistance with strategybased data collection and consolidation.
• Performs other tasks that may be assigned from time to time by the immediate supervisor and/or management.

MINIMUM QUALIFICATION GUIDELINE

Education : College graduate of any 4-year course; Open also to graduates of any 2-year associate degree or equivalent with at least 3-year work experience in doing clerical or administrative tasks.

Experience : Administrative experience in NGOs, LGUs, DOH, Partners, and Donors is an advantage.

Other / Special Skills : Computer literate with wide knowledge in Microsoft Office and Google tools/applications; Technically equipped in preparing and operating machines like computers, printers, photocopiers, etc.; Good in written and verbal communication skills; Good in document organization; Proficient in event organizing; Basic Accounting skills or experience is an advantage. Physically capable to do leg work and carrying items with significant weight.